Administrative Assistant PCN

This position is open to Alaskan Residents only.

Please check out the residency definition to determine if you qualify.

This recruitment is exempt from the Hiring Freeze (Administrative Order 358).

Serve as the primary point of contact at the front desk by greeting and assisting clients and visitors, answering and directing phone calls, managing incoming and outgoing mail, scheduling appointments, and maintaining a professional and welcoming reception area. Additionally, work closely with the Administrative Officer, Office Manager, and other Administrative Assistants to complete essential administrative functions. This position may also provide varying degrees of legal support to attorneys, paralegals, and law office assistants in the Division.

Responsibilities may include procurement of supplies and equipment, case management of department records, coordinating and processing travel, and more.

The Department of Law upholds the rule of law, protects public safety, and provides high quality legal representation to executive branch agencies for the benefit of all Alaskans. The Department of Law is committed to excellence in our work. We will maintain the highest standards of ethics and professionalism to promote exceptional legal representation to the state through a valued and well‑trained team of attorneys and administrative professionals dedicated to public service.

Our team values integrity, success, positivity, creativity, and empowerment. The incumbent can expect to be relied on for their strengths as well as given opportunities for professional development as part of a focused team.

We offer opportunities to learn about the judicial system; engage with the three branches of government; prepare for trainings, hearings, trials, etc.; and provide vital support to State agencies. People who thrive in our office are those who arrive each day with a willingness to learn and tackle new challenges.

This position primarily supports the Juneau office. The work environment is collegiate, friendly, and easy‑going. The work speed varies day‑to‑day and ranges from bustling to steady‑paced. The Civil Division is an organized and tightly run ship with great pride in working hard and maintaining a healthy work‑life balance.

• Customer Service: Anticipates and meets the needs of both internal and external customers. Delivers high‑quality products and services; is committed to continuous improvement.
• Interpersonal
  
  Skills:
  
  Treats others with courtesy, sensitivity, and respect. Considers and responds appropriately to the needs and feelings of different people in different situations.
• Attention to Detail: Is thorough when performing work and conscientious about attending to detail.

Six months of advanced clerical experience. This experience includes work such as Office Assistant 2, Accounting Clerk, and similar classes with the State of Alaska or the equivalent with another employer.

OR

Six months of any combination of post‑secondary education, vocational education, and/or advanced‑level clerical experience. (Three semester or four quarter hours of post‑secondary education are equal to one month of experience; 150 hours of vocational education are equal to one month of experience.)

• Reviewing complex or questionable applications or documents and searching files and regulations to determine accuracy of information to clarify applicant status; using judgment in applying criteria, rules, regulations, and policies; providing information to organizational unit staff on administrative processes and procedures; tracking expenditures; and completing necessary administrative paperwork according to regulations.
• Composing letters and memoranda; completing and reviewing forms for completeness and accuracy using readily available information from multiple sources and established guidelines and procedures. Examples of such tasks include time sheets, appointment paperwork, or required drug testing notifications for employees in positions requiring possession of a valid Commercial Driver's License…