Administrative Assistant ; PCN

Position: Administrative Assistant 3 (PCN 031198)
Job Description

This position is open to Alaska residents only.

The definition for Alaska residency can be found here

The Criminal Division of the Alaska Department of Law is recruiting for an Administrative Assistant 3 located in Juneau, Alaska!

What You Will Be Doing:

The Department of Law, Criminal Division Central Office, is seeking a motivated and experienced Administrative Assistant 3 to join our team in Juneau. In this role, you will independently perform and coordinate a wide range of advanced administrative functions that support our district attorney offices statewide.

Key responsibilities would include:

* Coordinating internal human resources,

* Handling division-wide payroll, recruitment, and personnel actions,

* Assisting with procurement and fiscal support activities,

* Managing travel logistics and documentation,

* Maintaining case file systems,

* Serving as property custodian,

* Acting as liaison for our case management system,

* Troubleshooting office and administrative issues, as needed,

* Providing backup to the Administrative Officer.

The areas of support would include internal human resources, payroll, recruitment, procurement, personnel actions, fiscal, travel, case file management, property custodian, case management system liaison, back up to Administrative Officer and general troubleshooting services, as needed.

Our Mission, Values, and Culture:

The Department of Law Criminal Division's mission is to seek justice, promote public safety and public respect for government through prompt, effective, and compassionate prosecution of cases in a matter that advocates for the interests of the victims, respects the law enforcement agencies, responsibly stewards public resources, and holds offenders accountable while at the same time protecting the constitutional and legal rights of the accused.

You can take pride in contributing to this important work by overseeing the administrative functions that keep the mission moving forward.

This role offers meaningful variety, consistent challenges, and plenty of engaging, fast-paced tasks-there's truly never a dull moment.

It's a rewarding job for someone who understands how important the criminal justice system is to the health of a community. Visit the Department of Law website at: (Use the "Apply for this Job" box below). to learn more about what we do.

Benefits of Joining Our Team:

You will work a standard 37.5-hour week and receive 12 paid holidays, along with personal leave that begins accruing at 6 hours per pay period-approximately 21 days annually-with accrual increasing over time.

While general office hours are 8:00am-4:30pm, there is flexibility to set your regular schedule within core business hours.

The Working Environment You Can Expect:

This position is located right in the heart of downtown Juneau at 123 4th Street-better known as the Dimond Courthouse. The building puts you just steps away from some of the best lunch spots in the area.

Who We Are Looking For:

We are interested in candidates who possess some or all of the following position specific competencies:

* Oral and Written Communication:
Expresses information (for example, ideas or facts) to individuals or groups effectively, taking into account the audience and nature of the information (for example, technical, sensitive, controversial); makes clear and convincing oral and written presentations; listens to others, attends to nonverbal cues, and responds appropriately.

* Computer

Skills:

Uses computers, software applications, databases, and automated systems to accomplish work.

* Interpersonal

Skills:

Shows understanding, friendliness, courtesy, tact, empathy, concern, and politeness to others; develops and maintains effective relationships with others; may include effectively dealing with individuals who are difficult, hostile, or distressed; relates well to people from varied backgrounds and different situations; is sensitive to cultural diversity, race, gender, disabilities, and other individual differences.

* Manages and Organizes Information:
Identifies a need; gathers, organizes, and maintains information; determines its importance and accuracy, and communicates it by a variety of methods.

* Problem Solving:
Identifies problems; determines accuracy and relevance of information; uses sound judgment to generate and evaluate alternatives, and to make recommendations.

Minimum Qualifications

One year of experience performing journey-level technical duties in one or more administrative functional areas such as human resources, accounting, administration, and procurement. This experience includes work such as Administrative Assistant 2, Accounting Technician 2, Human Resource Technician 2, and similar classes with the State of Alaska or the equivalent with another employer.

OR

Two years of post-secondary education from an accredited college (32 semester hours or 48 quarter hours equals 1 year).

OR

Two years of entry-level technical experience in one or more administrative functional areas such as human resources, accounting,…