Administrative Assistant ; PCN

Position: Administrative Assistant 2 (PCN 045039)
Job Description

This position is open to Alaska residents only.

The definition of Alaska residency can be found here.

You must meet this requirement to be considered for this position.

The Treasury Division of the Alaska Department of Revenue is recruiting for an Administrative Assistant 2 located in Juneau, Alaska!

What You Will Be Doing:

The Administrative Assistant 2 supports the Administrative Operations Manager position in meeting division goals. These goals include but are not limited to providing clerical support, accounts payable and receivable processing and management, travel coordination, and other administrative duties. This position provides clerical support for a variety of administrative functions ranging from processing mail, answering calls, and preparing materials or establishing venues for stakeholder meetings.

The position is also the primary processor of invoices and accounts payable for the division. This involves ensuring invoices are accurate and appropriate, applying the correct financial coding, requesting, and managing encumbrances including purchase orders and contracts, and tracking expenditures and requesting adjustments as necessary.

The incumbent will provide travel planning policy, procedure, and coordination assistance to Treasury staff and ensure the proper clearing and coding of travel charges occurs timely. This requires gathering information for and communication with outside agencies.

Our Mission, Values, and Culture:

The Treasury Division is the bank and trust department for the State of Alaska. It provides investment portfolio management, cash management, debt management and accounting services for the various retirement funds, the State of Alaska's General Fund, the Constitutional Budget Reserve Fund and numerous other funds and trusts.

Benefits of Joining Our Team:

Prior state experience is not required for this position. We will provide training for you! For more information on the Treasury Division and our mission, please visit our website at: treasury.dor.alaska.gov

The Working Environment You Can Expect:

This position is located on the 11th floor in the State office building in downtown Juneau and have access to the covered parking garage.

Who We Are Looking For:

We are interested in candidates who possess some or all of the following position specific competencies:

* Attention to Detail:
Is thorough when performing work and conscientious about attending to detail.

* Adaptability: adjusts planned work by gathering relevant information and applying critical thinking to address multiple demands and competing priorities in a changing environment.

* Accountability:
Holds self and others accountable for measurable high-quality, timely, and cost-effective results. Determines objectives, sets priorities, and delegates work. Accepts responsibility for own actions and decisions. Complies with established control systems and rules.

* Analytical Thinking/Problem Solving: uses a logical, systematic, sequential approach to address problems or opportunities or manage a situation by drawing on one's knowledge and experience base and calling on other references and resources as necessary.

* Arithmetic/Mathematical Reasoning:
Performs computations such as addition, subtraction, multiplication, and division correctly; solves practical problems by choosing appropriately from a variety of mathematical techniques such as formulas and percentages.

Minimum Qualifications

Six months of entry-level technical experience in one or more administrative functional areas such as human resources, accounting, administration, and procurement. This experience includes work such as Administrative Assistant 1, Accounting Technician 1, Human Resource Technician 1, and similar classes with the State of Alaska or the equivalent with another employer.

OR

One year of advanced-level clerical experience. This experience includes work such as Office Assistant 2, Accounting Clerk, and similar classes with the State of Alaska or the equivalent with another employer.

OR

One year of post-secondary education from an accredited college (32 semester hours or 48 quarter hours equals 1 year)

OR

One year of any combination of post-secondary education, vocational education, and/or advanced-level clerical experience. (Three semester or four quarter hours of post-secondary education are equal to one month of experience; 150 hours of vocational education are equal to one month of experience.)

Special

Note:

Examples of entry-level technical experience include:

* Assisting in the preparation of reports reflecting the examinations made, discrepancies noted, and the corrective entries required for adjusting accounts. Assisting with the implementation of corrections.

* Verifying the accuracy and completeness of accounting data and documents; determining the general ledger accounts, journals, and subsidiary accounts affected and the debit and credit entries to be made; determining the entries required to bring accounts into balance; preparing…