Administrative Assistant ; PCN

This position is open to Alaska residents only.

The definition for Alaska residency can be found here.

The Department of Law, Criminal Division Central Office, is seeking a motivated and experienced Administrative Assistant 3 to join our team in Juneau. In this role, you will independently perform and coordinate a wide range of advanced administrative functions that support our district attorney offices statewide.

Key responsibilities include:

• Coordinating internal human resources.
• Handling division-wide payroll, recruitment, and personnel actions.
• Assisting with procurement and fiscal support activities.
• Managing travel logistics and documentation.
• Maintaining case file systems.
• Serving as property custodian.
• Acting as liaison for our case management system.
• Troubleshooting office and administrative issues as needed.
• Providing backup to the Administrative Officer.

Our Mission, Values, and Culture

The Department of Law Criminal Division's mission is to seek justice, promote public safety and public respect for government through prompt, effective, and compassionate prosecution of cases in a manner that advocates for the interests of the victims, respects the law enforcement agencies, responsibly stewards public resources, and holds offenders accountable while at the same time protecting the constitutional and legal rights of the accused.

You can take pride in contributing to this important work by overseeing the administrative functions that keep the mission moving forward. This role offers meaningful variety, consistent challenges, and plenty of engaging, fast‑paced tasks—there’s truly never a dull moment.

You will work a standard 37.5-hour week and receive 12 paid holidays, along with personal leave that begins accruing at 6 hours per pay period - approximately 21 days annually, with accrual increasing over time. While general office hours are 8:00 am-4:30 pm, there is flexibility to set your regular schedule within core business hours.

This position is located in downtown Juneau at 123 4th Street, better known as the Dimond Courthouse. The building puts you just steps away from some of the best lunch spots in the area.

We are interested in candidates who possess the following competencies:

• Oral and Written Communication:
  Expresses information to individuals or groups effectively, taking into account the audience and nature of the information; makes clear and convincing oral and written presentations; listens to others, attends to non‑verbal cues, and responds appropriately.
• Computer
  
  Skills:
  
  Uses computers, software applications, databases, and automated systems to accomplish work.
• Interpersonal
  
  Skills:
  
  Shows understanding, friendliness, courtesy, tact, empathy, concern, and politeness to others; develops and maintains effective relationships with others; may include effectively dealing with individuals who are difficult, hostile, or distressed.
• Manages and Organizes Information:
  Identifies a need; gathers, organizes, and maintains information; determines its importance and accuracy, and communicates it by a variety of methods.
• Problem Solving:
  Identifies problems; determines accuracy and relevance of information; uses sound judgment to generate and evaluate alternatives, and to make recommendations.

Qualifications:

• One year of experience performing journey‑level technical duties in one or more administrative functional areas such as human resources, accounting, administration, and procurement. This experience includes work such as Administrative Assistant 2, Accounting Technician 2, Human Resource Technician 2, and similar classes with the State of Alaska or the equivalent with another employer.
• Or
• Two years of post‑secondary education from an accredited college (32 semester hours or 48 quarter hours equals 1 year).
• Or
• Two years of entry‑level technical experience in one or more administrative functional areas such as human resources, accounting, administration, and procurement. This experience includes work such as Administrative Assistant 1, Accounting Technician 1, Human Resource Technician 1, and similar…