Administrative Assistant

This position is open to Alaska residents only. The definition of Alaska residency can be found in the Alaska Department of Revenue website.

The Administrative Assistant 2 supports the Administrative Operations Manager in meeting division goals. Responsibilities include providing clerical support; processing accounts payable and receivable; coordinating travel; and performing other administrative duties such as mail processing, answering calls, and preparing materials for stakeholder meetings.

The incumbent will be the primary processor of invoices and accounts payable for the division, ensuring accuracy, applying correct financial coding, managing encumbrances, purchase orders, and contracts, and tracking expenditures and adjustments.

Travel planning support will be provided, including policy, procedure, and coordination assistance. Timely clearing and coding of travel charges will be ensured through effective communication with outside agencies.

The Treasury Division is the bank and trust department for the State of Alaska, providing investment portfolio management, cash management, debt management, and accounting services for retirement funds, the General Fund, the Constitutional Budget Reserve Fund, and other trust funds.

Prior state experience is not required. Training will be provided. For more information on the Treasury Division and our mission, visit the Treasury Division website.

The position is located on the 11th floor of the State office building in downtown Juneau and provides access to the covered parking garage.

• Attention to Detail: thoroughness and conscientiousness in work.
• Adaptability: ability to adjust planned work by gathering information and applying critical thinking to meet changing demands.
• Accountability: holding self and others accountable for high‑quality, timely, and cost‑effective results; determining objectives, setting priorities, delegating work, and complying with control systems.
• Analytical Thinking/Problem Solving: using a logical, systematic, sequential approach to address problems or opportunities.
• Arithmetic/Mathematical Reasoning: performing accurate computations and solving practical problems with appropriate techniques.

• Assisting in the preparation of reports reflecting examinations, discrepancies, and corrective entries for adjusting accounts.
• Verifying the accuracy and completeness of accounting data and documents, determining ledger accounts, journal entries, and preparing encumbrances, expenditures, and adjustments.
• Preparing standard and ad‑hoc reports, making projections, analyzing trends, and recommending promotional materials.
• Receiving supply requests, reviewing and approving them for completeness, and preparing documents such as purchase orders and bid specifications.

• Reviewing complex applications or documents, searching files and regulations for accuracy, and applying criteria, rules, regulations, and policies.
• Composing letters and memoranda; completing and reviewing forms for completeness and accuracy using established guidelines and procedures.
• Managing time sheets, appointment paperwork, and required drug testing notifications for employees with a valid Commercial Driver's License.

The State of Alaska complies with Title I of the Americans with Disabilities Act (ADA). Individuals with disabilities who require accommodations, auxiliary aids, or alternative communication formats are encouraged to indicate their needs. The State of Alaska is an equal‑opportunity employer.