Travel Coordinator

Pay Range
: $25.00 - $28.45

Support the organization by providing travel services for all SEARHC employees in an assigned location. This position provides backup to the other Travel Coordinators and additional administrative support as needed. SEARHC is a non‑profit health consortium serving the residents of Southeast Alaska.

• Coordinate staff travel arrangements for SEARHC staff at assigned locations.
• Ensure proper approval is obtained before processing any travel.
• Work closely with SEARHC staff to process travel orders in a timely manner.
• Research and ensure the most cost‑effective travel arrangements are made using internet and/or other computer resources.
• Coordinate air or ferry, hotel, and car reservations for staff travel.
• Calculate advance per diem for staff travel and process through Accounts Payable for the traveler.
• Process and reconcile travel orders for final per diem payment.
• Maintain logs and reconcile outstanding travel advances.
• Track cancellations and rescheduling of travel.
• Track and maintain travel logs of staff from/to villages, Sitka, Juneau, ANMC, and outside of Alaska.
• Reconcile monthly P‑card statement and attach appropriate documentation to support payment of charges.
• Arrange air charter transport to meet staff needs.
• Provide backup coverage for other Travel Coordinators if that coordinator is out of the office.
• Provide additional administrative support as needed.

• High School Diploma or GED – required
• One year experience processing travel arrangements/working in the travel industry – required
• Two years of general office experience; or an equivalent combination of education and experience – required
• One year of data entry experience – required
• Medical Terminology (college course) or 6 months experience in a health care setting – preferred
• Two years of working with the c‑suite – preferred
• Knowledge of Microsoft Excel and Microsoft Word
• Federal laws regarding travel expenses and reimbursement
• Travel industry resources, geographic locations in Alaska and within the United States
• Skills in problem solving
• Attention to detail and proof work for accuracy
• Excellent customer service skills in dealing with internal and external vendors and customers
• Ability to multitask in a busy office setting
• Make sound judgments to ensure travel decisions are made on a timely and fiscally responsible basis
• Work under time limitations

• Retirement
• Paid time off
• Paid parental leave
• Health insurance
• Dental
• Vision benefits
• Life insurance
• Long and short‑term disability

Work Shift:

OT 8/40