Administrative Officer

Position: Administrative Officer 1 /2 (02-1082)
Job Description

This position is open to Alaska Residents only. Please check our residency definition to determine if you qualify.

What You Will Be Doing

This position serves as an Administrative Officer for the Division of Administrative Services within the Department of Administration and supports a wide range of administrative operations including budgeting, accounting, payroll, procurement, travel coordination, and human resources activities. The position works closely with division leadership and staff across the department to coordinate projects, improve administrative processes, and ensure compliance with State policies and procedures.

Responsibilities include assisting with budget development and tracking, processing and reviewing financial transactions, coordinating recruitments and personnel actions, supporting procurement and travel activities, and maintaining organizational and operational records. This is a flexibly staffed Administrative Officer 1/2 position, offering the opportunity to progressively assume more complex and independent responsibilities as knowledge and skills are developed.

Our Organization, Mission, and Culture

The Department of Administration provides essential support services that help State government operate effectively and efficiently. The Division of Administrative Services is committed to collaboration, accountability, customer service, and continuous improvement while supporting divisions across the department.

The Benefits of Joining Our Team

This position offers an excellent opportunity to build a broad professional skillset in state government administration, including budgeting, accounting, payroll, procurement, and human resources. Employees in this flexibly staffed position have the opportunity to develop their skills and advance from an Administrative Officer 1 to an Administrative Officer 2 as proficiency and independence increase. Our team values collaboration, problem-solving, and professional growth.

Limited telework opportunities may be available after successful completion of the probationary period, depending on operational needs.

The Working Environment You Can Expect

This position is located in downtown Juneau at the State Office Building and works in a professional office environment. Daily work includes a combination of independent assignments, coordination with leadership and other divisions.

Who We Are Looking For

We are interested in candidates who possess some or all of the following position specific competencies:

* Customer Service:
Anticipates and meets the needs of both internal and external customers. Delivers high-quality products and services; is committed to continuous improvement.

* Reading:
Understands and interprets written material, including technical material, rules, regulations, instructions, reports, charts, graphs, or tables; applies what is learned from written material to specific situations.

* Attention to Detail:
Is thorough when performing work and conscientious about attending to detail.

Minimum Qualifications

Competency Based

Minimum Qualifications Instructions

This job class uses competency based minimum qualifications. Please ensure your application (through work history, volunteer experience (duties summary), training, education, licenses, certifications, etc.) supports how you have gained the knowledge, skills, abilities, and behaviors (competencies) and that you possess the minimum required competencies for the job class.

Competency Description

The competency description(s) listed below have been designed to promote a common understanding of the essential elements of the job class. They highlight the more general and customary knowledge, skills, abilities (KSAs), tasks, and behaviors used to describe the competency. They typically list expectations, as opposed to specific tasks, and are to be used only as parameters and guidelines. A competency's description is not intended to exclusively define every KSA, task, and behavior needed to successfully meet the competency, but rather to provide the manager/agency with a broad reference of options as to how an applicant can meet the job expectation.

Administrative Officer 1

Any combination of education and/or experience that provides the applicant with competencies in

* Administration and Management:
Knowledge of planning, coordination, and execution of business functions, resource allocation, and production.

* Analytical Thinking/Problem Solving: uses a logical, systematic, sequential approach to address problems or opportunities or manage a situation by drawing on one's knowledge and experience base and calling on other references and resources as necessary.

* Financial Management:
Prepares, justifies, and/or administers the budget for program areas; plans, administers, and monitors expenditures to ensure cost-effective support of programs and policies; assesses financial condition of an organization.

* Oral and Written Communication:
Expresses information (for example, ideas or facts) to…