Administrative Assistant ; 090009 & 090144

Job Description

The Department of Military and Veterans Affairs (DMVA), Division of Homeland Security and Emergency Management (HS&EM), Administrative Section, is recruiting for two Administrative Assistants
1. This position is open to Alaska residents only.

• Provide comprehensive administrative support to DHS&EM, including office management, policy implementation, travel and payroll coordination, HR support, fiscal oversight, and assistance during emergency responses.
• Act as a resource for personnel/payroll, travel, archiving, and computer training.
• Research, interpret, and explain complex policies and procedures.
• Handle inquiries, complaints, and requests for information via email, phone, and in person.
• Answer the Division’s main phone line, including calls for the State Emergency Operations Center (SEOC Hotline) during duty hours.

• Accountability:
  Holds self and others accountable, sets priorities, delegates, and complies with control systems.
• Attention to Detail:
  Thorough and conscientious about detail.
• Computer
  
  Skills:
  
  Proficient with computers, software applications, databases, and automated systems.
• Flexibility:
  Adapts to change, new information, and unexpected obstacles.
• Team Building:
  Inspires commitment and fosters cooperation among team members.

• Six months of advanced clerical experience (e.g., Office Assistant 2, Accounting Clerk, or equivalent). Examples include reviewing applications, tracking expenditures, composing letters and memoranda.
• OR six months of any combination of post‑secondary education, vocational education, and advanced‑level clerical experience (3 semester or 4 quarter hours of post‑secondary education equals one month of experience; 150 hours of vocational education equals one month of experience).
• Ability to occasionally travel to remote field sites using boats, small aircraft, and helicopters, and work in varying weather conditions.

• Based at Joint Base Elmendorf‑Fort Richardson.
• Access to on‑site facilities such as a café and fitness center.
• Work involves time‑sensitive decision‑making and adaptability to changing circumstances.

• Paid leave accrual, comprehensive medical, vision, and dental plans, retirement options.

The State of Alaska complies with Title I of the Americans with Disabilities Act (ADA). The State of Alaska is an equal opportunity employer.