Administrative Officer

What You Will Be Doing

This position serves as an Administrative Officer for the Division of Administrative Services within the Department of Administration. Responsibilities include supporting a wide range of administrative operations such as budgeting, accounting, payroll, procurement, travel coordination, and human resources activities. The role works closely with division leadership and staff across the department to coordinate projects, improve processes, and ensure compliance with state policies and procedures.

• Assist with budget development and tracking.
• Process and review financial transactions.
• Coordinate recruitments and personnel actions.
• Support procurement and travel activities.
• Maintain organizational and operational records.
• Progressively assume more complex and independent responsibilities.

The Department of Administration provides essential support services that help state government operate effectively and efficiently. The Division of Administrative Services is committed to collaboration, accountability, customer service, and continuous improvement while supporting divisions across the department.

This flexible‑staffed Administrative Officer 1/2 position offers an excellent opportunity to build a broad professional skillset in state government administration, including budgeting, accounting, payroll, procurement, and human resources. Employees can grow from Administrative Officer 1 to Administrative Officer 2, with opportunities for professional growth and limited telework after successful completion of the probationary period.

The position is located in downtown Juneau at the State Office Building and is set in a professional office environment. Daily work involves a combination of independent assignments and coordination with leadership and other divisions.

• Customer service – anticipate and meet the needs of internal and external customers, deliver high‑quality products and services, and commit to continuous improvement.
• Reading – understand and interpret written material, including technical documents, rules, regulations, reports, and charts.
• Attention to detail – perform work thoroughly and with conscientious attention to detail.
• Additional competencies as listed in the Minimum Qualifications section.

• Administration and Management – knowledge of planning, coordination, and execution of business functions, resource allocation, and production.
• Analytical Thinking/Problem Solving – use a logical, systematic, sequential approach to address problems or opportunities.
• Financial Management – prepare, justify, and administer the budget for program areas; plan, administer, and monitor expenditures for cost‑effective support of programs and policies; assess financial condition of an organization.
• Oral and Written Communication – express information effectively to individuals or groups; make clear and convincing oral and written presentations; listen to others and respond appropriately.

• Administration and Management – knowledge of planning, coordination, and execution of business functions, resource allocation, and production.
• Analytical Thinking/Problem Solving – use a logical, systematic, sequential approach to address problems or opportunities.
• Budget Administration – knowledge of the principles and practices of budget administration and analysis; prepare, justify, report on, and execute the budget; understand relationships among program, budget, accounting, and reporting systems.
• Financial Management – prepare, justify, and administer the budget for program areas; plan, administer, and monitor expenditures; assess financial condition of an organization.
• Organizational Awareness – understand the organization’s mission, functions, and how its social, political, and technological systems work; operate effectively within the organization’s policies and procedures, rules, and regulations.

The State of Alaska complies with Title I of the Americans with Disabilities Act (ADA). Individuals with disabilities who require accommodation, auxiliary aides or services, or alternative communication formats may contact the Division of Personnel & Labor Relations. The State of Alaska is an equal opportunity employer.