Administrative Assistant ; PCN

Administrative Assistant 2

The Alaska Department of Fish and Game, Division of Commercial Fisheries is recruiting for an Administrative Assistant 2 located in Juneau, Alaska!

What You Will Be Doing:

The Administrative Assistant 2 is responsible for the day-to-day administrative duties within the headquarters unit in Juneau, supporting staff in Juneau and Anchorage. It provides administrative support in personnel, payroll, recruitment, procurement, and adapting internal processes to meet the division's needs. There are no average days - you must be able to adapt to shifting priorities quickly, manage constant interruptions, adapt to frequent change in policy and procedures, and collaborate with other administrative staff to ensure necessary tasks are completed.

Our Mission, Values and Culture:

The Alaska Department of Fish & Game strives for a diverse and inclusive workforce where safety and well-being are paramount, and employees at all levels promote a culture where everyone is valued, treated equitably, and treated respectfully.

Benefits of Joining Our Team:

The Headquarters Administrative Section is a highly effective team of professionals who strive to produce quality work, allowing the division to accomplish its important mission. This position offers great learning opportunities, varied and interesting work, and a fun and innovative team.

The Working Environment You Can Expect:

This position is located in downtown Juneau, next to the Whale statue and boardwalk, with convenient parking. The work environment is casual, collaborative, and customer service-focused with a close-knit team that values communication and teamwork.

Who We Are Looking For:

Please detail your experience in your application packet for the below competencies/knowledge, skills, and abilities:

• Skill in using computer software programs to process accounting documentation, spreadsheet creation and maintenance, and tracking of budgetary and financial information as well as the ability to learn state and department proprietary computer systems.
• Ability to comprehend, interpret, apply, and explain policies and procedures, administrative and accounting requirements, rules, and instructions.
• Able to establish and maintain cooperative working relationships with staff and communicate effectively verbally and in writing.
• Ability to remain organized with projects, email management, and trackers; thorough when performing work and display of a high level of effort and commitment towards performing work.
• Adjusts planned work by gathering relevant information and applying critical thinking to address multiple demands and competing priorities in a changing environment.

To view the general description and example of duties for an Administrative Assistant 2 please go to the following link:

Six months of entry-level technical experience in one or more administrative functional areas such as human resources, accounting, administration, and procurement. This experience includes work such as Administrative Assistant 1, Accounting Technician 1, Human Resource Technician 1, and similar classes with the State of Alaska or the equivalent with another employer. OR One year of advanced-level clerical experience. This experience includes work such as Office Assistant 2, Accounting Clerk, and similar classes with the State of Alaska or the equivalent with another employer.

OR One year of post-secondary education from an accredited college (32 semester hours or 48 quarter hours equals 1 year) OR One year of any combination of post-secondary education, vocational education, and/or advanced-level clerical experience. Special

Note:

Examples of entry-level technical experience include:

-Assisting in the preparation of reports reflecting the examinations made, discrepancies noted, and the corrective entries required for adjusting accounts. Assisting with the implementation of corrections.

-Verifying the accuracy and completeness of accounting data and documents; determining the general ledger accounts, journals, and subsidiary accounts affected and the debit and credit entries to be made; determining the entries required to bring accounts into balance; preparing encumbrances, expenditures, adjustments, billings, and other transaction documents for the account; and maintaining records of transactions and current status of accounts.

-Preparing standard and ad hoc reports; making periodic projections and analyzing trends; notifying supervisor of need for additional promotional efforts; and recommending additional promotional materials or methods to secure optimum enrollment.

-Receiving supply requests, reviewing and approving for completeness and conformity to guidelines. Preparing and processing various documents such as purchase orders, delivery orders, and bid specifications. Examples of advanced clerical experience include:

-Reviewing complex or questionable applications or documents and searching files and regulations to determine accuracy of information to clarify…