Administrative Assistant ; PCN

What You Will Be Doing

Provide administrative support for the Division of Public Assistance (DPA), primarily in the Juneau-based Director's office, extending to statewide work as requested. Work closely with the Administrative Services Unit within the Director's Office to ensure compliance with policies, procedures, regulations and best practices as directed by DPA leadership.

The Division of Public Assistance (DPA) supports Alaskans in need by providing basic living expenses and promoting self-sufficiency. We treat individuals and families with respect and strive to help them achieve independence while valuing cultural, geographic, and economic diversity.

We provide a competitive benefits package, flexible work schedules, and job stability. Training, coaching, and career advancement opportunities are available to develop skills and competencies.

• Six months of entry-level technical experience in one or more administrative functional areas such as human resources, accounting, administration, and procurement. Comparable experience includes Administrative Assistant 1, Accounting Technician 1, Human Resource Technician 1, and similar classes with the State of Alaska or equivalent with another employer.
• OR one year of advanced-level clerical experience (e.g., Office Assistant 2, Accounting Clerk).
• OR one year of post-secondary education (32 semester hours or 48 quarter hours).
• OR one year of any combination of post-secondary education, vocational education, and/or advanced-level clerical experience. Conversion:
  Three semester or four quarter hours of post-secondary education equals one month of experience; 150 hours of vocational education equals one month of experience.

Special

Note:

Examples of entry-level technical experience include assisting in the preparation of reports reflecting examinations made, discrepancies noted, corrective entries required; verifying accounting data; preparing reports; analyzing trends; receiving supply requests; reviewing purchase orders; etc.

Examples of advanced clerical experience include: reviewing applications, using judgment in applying criteria; providing information to staff on administrative processes; tracking expenditures; composing letters and memoranda; completing forms for accuracy; etc.

• Adaptability: Adjusts planned work by gathering relevant information and applying critical thinking to address multiple demands and competing priorities in a changing environment.
• Interpersonal
  
  Skills:
  
  Shows understanding, friendliness, courtesy, tact, empathy, concern, and politeness; develops and maintains effective relationships; sensitively handles cultural diversity, race, gender, disabilities, and other differences.
• Self-management: Sets well-defined, realistic personal goals; displays initiative, effort, and commitment; works with minimal supervision; motivated to achieve; demonstrates responsible behavior.

The State of Alaska complies with Title I of the Americans with Disabilities Act (ADA). Individuals with disabilities who require accommodations should contact the Division of Personnel & Labor Relations. The State of Alaska is an equal-opportunity employer.