Events & Travel Administrative Assistant

# Events & Travel Administrative Assistant See all Job OpeningsAASB seeks a highly organized and detail-oriented
** Events & Travel Administrative Assistant
** to support the planning and execution of events and provide essential administrative support to the Conditions for Learning (CFL) team. This role is key to developing and maintaining systems and processes that enhance staff efficiency while coordinating multiple tasks in a fast-paced, collaborative environment.

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How to Apply

* *
* Reports to:

** Grants Manager & CFL Senior Manager
* ** Program(s):
** Conditions for Learning
* *
* Location:

** Juneau, AK
* ** Minimum Salary:** $26/hour
* ** Closing Date:
** Open until filled## Duties and Responsibilities The
** Events & Travel Administrative Assistant
** plays a crucial role in supporting the planning and execution of events and providing necessary administrative support to the Conditions for Learning (CFL) team at the Association of Alaska School Boards. The Administrative Assistant develops and maintains organizational systems, processes, and tools to enhance staff efficiencies. This position requires a highly organized, detail-oriented individual who can manage multiple tasks while collaborating effectively with internal team members and external partners.

The ideal candidate will have a passion for education, strong communication skills, and the ability to maintain professionalism in a fast-paced environment.
** Organize and Monitor Systems**:
Develop, improve and monitor systems for organizing documents, data, and workflow to ensure smooth operations (Airtable project management, calendars, purchasing forms).
** Create Support Documents**:
Generate internal documents to facilitate project success and streamline team activities. This requires strong communication and tracking skills to work with a remote and in-person team.
** Event & Meeting support**:
Assist with logistics for team and partner meetings. This may include preparing materials, logistics, setting up technology, and food deliveries for group meetings.
** Survey Administration**:
Administer partner surveys, track responses, and manage correspondence related to team projects. Review response and manage response rates.  
** File Management:
** Organize, update, and maintain digital files for the CFL team.  
** Workflow Facilitation**:
Assist in utilizing technology and applications to support the team’s workflow and monitor deliverables, including tracking meetings and deadlines.
** Travel Arrangements**:
Arrange travel for key partners and occasionally new staff.
** Calendar Management**:
Maintaining calendars for the team, ensuring all events and details are up to date.
** Contact List Maintenance**:
Update and maintain the Conditions for Learning contacts lists.
** Team Support:
** Provide support to other team members as needed. This can include ensuring the distribution of materials and working with partners to access resources.
** Supplies:
** Order and oversee office purchases and supplies requests.## Qualifications
** Education****:
*** High school diploma or equivalent required.
** Experience****:
*** 1-2 years of administrative or office support experience.

Experience with event planning and travel booking preferred.
** Knowledge, Skills, and Abilities****:
*** Experience in Google Workspace (Drive, Sheets, Slides, Gmail).
* Exceptional organizational skills and keen attention to detail.
* Excellent written and verbal communication abilities, and the capacity to manage multiple tasks and prioritize effectively are essential for collaborating and engaging with partners, management, and staff.
* Experience with Airtable preferred, but not required.## Working Conditions Work to be conducted primarily in the Juneau office;
Regular evening, weekend and overnight travel required. We are a fast-paced collaborative team.## Physical Demands Some lifting required (up to 40 lbs.). Long hours on computer/keyboard. Prolonged periods of standing and/or walking.## Salary & Benefits This is a full-time, non-exempt, hourly position. Regular work days are Monday through Friday, 8:00 am to 5:00 pm; weekend work may occasionally be required.

A generous leave and benefit package is included for full-time employees.## AASB Equity StatementAASB believes that equal opportunity for all employees is important for the continuing success of our organization. In accordance with state and federal law, AASB will not discriminate against an employee or applicant for employment because of race, creed, gender, sexual orientation, national origin, age, marital status, political or religious beliefs, physical or mental conditions and family, social or cultural background in hiring, promoting, demoting, training, benefits, transfers, layoffs, terminations, recommendations, rates of pay or other forms of compensation.

Opportunity is provided to all employees based on qualifications and job requirements. Hiring is contingent upon completion of a successful…