Administrative Assistant, A&R

Administrative Assistant, A&R

We are looking for a highly organized and proactive administrative professional to support the LA-based A&R team, ensuring smooth day‑to‑day operations and exceptional support for executives and songwriters.

• Manage calendars for A&R executives and writers, ensuring all meetings, studio sessions, and event dates are scheduled and coordinated.
• Prepare, process, and reconcile expense reports, and maintain accurate financial records.
• Coordinate domestic and international travel, including itineraries, accommodations, and expense forecasts.
• Organize writing sessions, studio bookings, and coordinate with writers and production teams.
• Screen all correspondence, including incoming mail, phone calls/inquiries, and forward important items to the appropriate parties.
• Maintain department files, records, publications, and a comprehensive show and event calendar.
• Obtain splits, co‑writer, and publisher information for new releases, delivering accurate data to the copyright department via the AS/400 system.
• Assist in preparing recurring internal reports, mandatory documentation, and varied administrative tasks.
• Proofread and edit drafts and final materials for consistency, accuracy, and compliance with mandatory guidelines.

• High school diploma mandatory; bachelor’s degree preferred (ideally in music publishing, business administration, or related field).
• 1–2 years of mandatory administrative experience in a music publishing or related business, or equivalent combination of experience, education, and training.
• Strong organizational skills with meticulous attention to detail.
• Effective written and verbal communication skills.
• Proficiency with Microsoft Office Suite, calendar management tools, and basic knowledge of AS/400 preferred.
• Familiarity with contemporary music and current music trends is preferred.

• Ability to meet deadlines and manage multiple, diverse assignments.
• Excellent time management and prioritisation.
• Team‑player mindset with a strong work ethic.
• Proven ability to innovate, suggest improvements, and anticipate needs.
• Adaptable to changing circumstances, proactive in problem‑solving.

WMG is committed to inclusion and diversity in all aspects of our business. We are a proud equal‑opportunity workplace and will evaluate qualified applicants without regard to race, religious creed, color, age, sex, sexual orientation, gender, gender identity, gender expression, national origin, ancestry, marital status, medical condition as defined by state law, physical or mental disability, military service or veteran status, pregnancy, childbirth and related medical conditions, genetic information or any other characteristic protected by applicable federal, state or local law.