Accounting Assistant

Overview

Under the supervision of the Finance Manager, the Accounting Assistant for Grants, Contracts, and Fundraising identifies and applies for funding opportunities that meet the organization’s needs, including overseeing the grant application process from beginning to end, maintaining the donor management system, and assisting with contract negotiations. This position also ensures that project deliverables and all required documentation for grants and contracts are completed on time.

This position is full-time and non-exempt.

• Identifies and applies for funding opportunities that support the mission, goals, and current strategic plan of Gastineau Human Services.
• Researches state, federal, and private grant and contract announcements and the criteria to qualify for each.
• Discusses potential funding resources with the GHS leadership team and confirms that the agency can sustain all required program, administrative, and personnel commitments before moving forward with applications.
• Compiles necessary information for the application process through collaboration with coworkers, community partners, database research, and other fact-finding actions and meetings.
• Drafts and submits grant and contract applications on time and within application parameters.
• Coordinates ongoing monitoring and evaluation of all grant and contract-funded programs and projects.
• Ensures timely completion of all required reporting, data collection, and deliverables for each grant and contract, including financial reporting.
• Works with GHS program coordinators to ensure that employees submit all required receipts and documentation for Alaska Mental Health Trust mini grants, State of Alaska Individual Service Agreements, and other funding resources available for GHS residents and program participants.
• Maintains current, accurate files for all documentation connected to programs funded by grants and contracts.
• Acts as subject matter expert and shares the status and impact of grants and contracts for department meetings and agency updates as requested.
• Leads fundraising efforts for the agency.
• Maintains the GHS donor management system and ensures its data is accurate and reliable.
• Plans events and organizes fundraising opportunities for the agency with input and direction from the Finance Manager and Director of Finance and Administration.
• Works with key administrative staff to plan and organize marketing messages and channels for donor engagement.
• Communicates directly with current and potential donors on a regular basis.
• Performs other related duties as assigned.

• Thorough understanding of local, state, and federal funding sources and the ability to locate potential new sources for funding.
• Thorough understanding of grant funding policies and procedures and applicable local, state, and federal regulations.
• Excellent verbal and written communication skills.
• Thorough understanding of effective grant writing techniques and grading criteria.
• Proficient in Microsoft Office Suite or related software.
• Proven ability to take initiative and responsibility.
• Extremely organized and meticulous with details.
• Excellent project management skills and ability to prioritize work and resources.
• Strong time management skills and ability to meet simultaneous deadlines for multiple tasks.
• Ability to interpret financial data and prepare budgets and financial grant reports.
• Ability to be discreet with sensitive information needed for grants and contracts, such as agency finances, employee salaries, and upcoming projects.

• An associate's degree in a field related to the mission of GHS is required.
• At least three years of grant writing experience is highly preferred. Experience may substitute for the education requirement.
• Experience using a donor management system and/or leading fundraising efforts for an organization is highly preferred.

• Prolonged periods sitting at a desk and working on a computer.
• Must be able to lift up to 15 pounds at times.
• Must pass the Department of Corrections and Department of Health background checks or qualify for a variance.
• Must pass drug test upon hire.
• Must have a current, valid State of Alaska driver's license or  be insurable by GHS’s auto insurance.

• Your employment with Gastineau Human Services Corporation is s means your employment is for an indefinite period of time and it is subject to termination by you or Gastineau Human Services Corporation with or without cause, with or without notice, and at any time.
• Nothing in this policy or any other policy of Gastineau Human Services Corporation should be interpreted to be in conflict with or to eliminate or modify in any way the at-will employment status of Gastineau Human Services Corporation employees.
• The at-will employment status of an employee of Gastineau Human Services Corporation may be modified only in a written employment agreement with that employee which is signed by the Executive…