Business Office Assistant

Position Overview

Under general supervision, independently perform assigned duties in accordance with University, state and federal guidelines. Performance review annually.

UCLA provides a full pay range. Salary offers consider factors such as budget, prior experience, skills, knowledge, abilities, education, licensure, certifications, and other business considerations. Salary offers at the top of the range are uncommon.

• 1-2 years in related area and/or equivalent experience/training (Required)
• Demonstrated working knowledge of Enrollment Management and Student Affairs activities in a university setting (Preferred)
• Working knowledge of UCLA Campus and Enrollment Management policies and procedures
• Working knowledge of UCPATH, personnel policies and procedures, including the University’s online Time Reporting System (TRS), purchasing and accounts payable (Bruin Buy), and Travel Express (Preferred)
• Analytical skills to review documents, information, situations and procedures to identify discrepancies or potential problems, and generate alternatives or offer solutions and/or methods of implementation based on existing guidelines when action of higher level is needed (Required)
• Sensitivity to the needs of a diverse student population and demonstrated ability to work collaboratively as part of a highly visible team interacting in a cooperative and professional manner (Required)
• Ability to work independently, organize work, set priorities accurately reflecting relative importance of job responsibilities, handle several projects simultaneously, and adapt to frequent schedule changes and interruptions (Required)
• Demonstrated skill in assessing timelines, organizing material and information systematically to maximize efficiency and minimize duplication of effort (Required)
• Demonstrated commitment to high-quality customer service, diplomatically handling difficult or urgent matters, maintaining confidentiality and discretion (Required)
• Ability to communicate clearly and concisely, convey appropriate messages, give instructions and obtain information, and write concise, logical, grammatically correct business correspondence and procedures (Required)
• Commitment to quality teamwork, initiative, independence, and motivation (Required), and ability to exercise decision‑making skills on administrative issues (Required)
• Ability to establish and maintain cooperative working relationships with administrators, faculty, staff, media, and the public, and demonstrated interpersonal skills for collaboration, negotiation and information exchange at a variety of levels (Required)
• Skill in using Excel, Word and PowerPoint to create and analyze data and develop reports (Required)

Bachelor’s Degree (Required)

Background Check:
Continued employment is contingent upon the completion of a satisfactory background investigation.

8:00 am to 5:00 pm

CX‑Clerical & Allied Services

• Campus Requisition #: 3318
• UC Payroll
  
  Title:
  
  BLANK AST 3
• Department: FINANCIAL AID AND SCHOLARSHIPS
• Appointment Type: 1 - Staff:
  Contract
• Full Salary Range: USD $28.23/Hr.
  
  - USD $40.44/Hr.
• Remote/Hybrid Eligibility:
  Yes
• Department
  
  Location:
  
  410 Charles E Young Dr E Financial Aid
• Total Openings: 1
• Full or Part Time:
  Full Time