Dental Case Coordinator

Pay Range:$25.00 - $31.88

Provide administrative assistance to the Dental Practice Administrator and responsible for case management of dental division referrals.

5/8s

Provides administrative support to the Dental Practice Administrator and Director of Dental Services.

Provides case management for all patients, working closely with dentists, dental residents, SEARCH travel coordinators, local medical practices, and regional care centers.

For pediatric hospital referral cases: ensures completeness of the referral, coordinates pre-operative appointments, sets up Medicaid patient travel, notifies patient and/or parent/guardian of the dates and times of these appointments, and reports to the referring provider when the treatment is complete.

Works closely with Referral Care Coordinators to facilitate patient referrals within SEARHC, IHS, or to outside agencies as requested by the provider.

Reviews referrals for completeness and obtain missing information.

Tracks progress of referrals and outcomes of care and provide periodic status reports to providers on outstanding referrals.

Serves as the primary contact for other Case Managers regarding patient care.

Ensures referral records have been received and are available for providers review.

Proactively identifies delays and obstacles to care and works to remedy individual cases and improve the process.

Assists in the maintenance of the SEARHC Dental calendar (which includes village trips, specialists, contractors, clinic closures, relevant events).

Assists in the maintenance of credentials files for all dental staff (active, courtesy, consulting, and auxiliary) by: ensuring all new dental staff complete a credentialing packet, ensuring all applications are complete and accurate, verifying dental school and residency diplomas, ensuring all dental staff licenses are current, also corresponding with medical staff and other professionals to obtain credentialing information.

Prepares letters, memos, notes, dictation or oral instructions, assists with reports from rough draft to final draft, prepares presentations, and other routine correspondence.

Other duties as assigned

Education, Certifications, and Licenses Required

Associate’s degree in Business Administration or equivalent training and/or work experience

Basic Life Support preferred.

Experience Required

Two years of office/administrative experience

Knowledge of

Electronic Dental Record software

Dental policies and procedures

Skills in

Strong oral and written communication skills

Project management

Internet research

Ability to

Address the public and others professionally and diplomatically

Work independently

Maintain confidentiality

Computer Skills

Proficient in Microsoft Office Products including Word, Excel and Power Point

Other SEARHC provided programs

Employees are responsible for complying with safe work rules; reporting all accidents and injuries immediately; cooperating in all accident and injury investigations; reporting defective equipment and unsafe conditions.

While performing the duties of this job, the employee is regularly required to talk or hear. The employee is frequently required to stand; walk; sit; use hands to finger, handle or feel and reach with hands and arms. The employee is occasionally required to climb or balance; stoop, kneel, crouch or crawl.

The employee may frequently lift and/or push/pull up to 25 lbs.

The noise level in the work environment is usually moderate.

The setting for this role will include office and healthcare settings. Exposure to controlled temperature environments, both hot and cold, is to be expected.

The normal work routine involves no exposure to blood, body fluids or tissues. Persons who perform these duties are not called upon as part of their employment to perform or assist in emergency medical care or first aid or to be potentially exposed in some other way.

Work Shift:

Exempt

If you like wild growth and working with happy, enthusiastic over-achievers, you ll enjoy your career with us!