Industry Training Administrative Coordinator

Job Details

• Location:
  
  York County, Wells, ME 04090
• Position Type:
  Part Time
• Education Level: 2 Year Degree
• Salary: $21.30 per hour (Salary Level 12)

York County Community College (YCCC), a dynamic and student‑centered institution with a proud 30‑year history of transforming lives and communities throughout York County, Maine, is seeking a highly organized and collaborative professional to serve as Industry Training Administrative Coordinator. Reporting to the Director of Industry Training & Development, the Coordinator will support the College’s workforce and short‑term training initiatives and model YCCC’s Mission, Vision, and Purpose.

The coordinator will coordinate financial, administrative, and operational processes that support the successful delivery of workforce training programs and partnerships, working closely with the Workforce Department, Finance Department, MCCS System Office, instructors, and external vendors to ensure operations are executed efficiently, accurately, and in alignment with MCCS policies.

• Assist with building, managing, monitoring, and tracking short‑term training budgets and related financial activity.
• Coordinate workforce training operational processes with the Workforce Department, Finance Department, Payroll, and MCCS System Office.
• Assist with purchasing, receiving, and supply coordination for workforce and short‑term training initiatives in accordance with MCCS policies and procedures.
• Support the preparation, coordination, and tracking of contracts related to short‑term training programs and instructors.
• Coordinate and maintain short‑term training–related time and effort reporting and associated documentation.
• Support financial reporting, invoicing, budget analysis, and operational tracking related to workforce training initiatives.
• Coordinate with instructors regarding books, materials, supplies, and operational needs associated with training delivery.
• Maintain accurate workforce training records, documentation, and operational processes.
• Communicate effectively with internal and external stakeholders, including vendors, instructors, MCCS personnel, and College departments.
• Assist in identifying and resolving operational issues to support efficient program delivery and strong customer service.
• Contribute to a positive, collaborative, and student‑centered culture aligned with YCCC’s Mission, Vision, Purpose, and One College model.
• Perform other duties as assigned.

• Associate’s Degree.
• 1+ years of accounting experience (additional experience may substitute for the degree on a year‑by‑year basis).

• Excellent oral and written communication skills.
• Deadline‑driven and ability to multi‑task.
• Ability to work successfully both collaboratively and independently.
• Strong customer‑service skills.

• Health, Dental and Vision Insurance.
• Life Insurance.
• Retirement Savings (option of State Retirement System or TIAA 403b).
• Flexible Spending Accounts.
• Living Resources (Employee Assistance Program).
• Paid Holidays.
• Statewide Locations.
• Tuition Waivers.
• Training 529 Education Plan.
• MCCS Matching Grant.

Employment contingent upon successful completion of references and a background check. Must be eligible and remain eligible to work in the United States. YCCC does not provide visa sponsorship.

York County Community College is an equal opportunity employer and actively seeks a diverse pool of candidates. We provide reasonable accommodation to qualified individuals with disabilities upon request. York County Community College is a Recovery Friendly Workplace, a Second Chance Employer, and a Veterans Friendly Workplace.

For more information, please contact 207‑216‑4444. Explore YCCC at https://(Use the "Apply for this Job" box below)./