Administrative Coordinator - Physician Group

Ranked #1 for Safety, Quality and Patient Satisfaction, Jupiter Medical Center is the leading destination for world-class health care in Palm Beach County and the greater Treasure Coast.

Outstanding physicians, state-of-the-art facilities, innovative techniques and a commitment to serving the community enables Jupiter Medical Center to meet a broad range of patient needs. Jupiter Medical Center is the only hospital in Palm Beach, Martin, St. Lucie and Indian River counties to receive a 4-star quality and safety rating from the Centers for Medicare & Medicaid Services (CMS).

Education

• High School Graduate or Equivalent
• AA/AS degree in business related area is preferred

Experience / Qualifications

• Two (2) or more years specialized training in the Administrative Assistant area.
• Must be detail oriented, and able to communicate politely and effectively, display personal initiative, exercise good judgment, and maintain high ethical standards/corporate compliance.
• Ability to multi-task in a fast-paced environment, establish priorities and maintain flexibility.
• Excellent communication skills both verbally and in writing.
• Knowledge of essential general office procedures.
• Knowledge in scheduling multiple calendars.
• Proficient use of all office machines - fax, copier, scanner, digital recording devices.
• Proficient use of Microsoft Office - Word, Excel, Outlook, and Power Point.
• Database and Internet experience required.

Position Summary

The Administrative Coorindator provides administrative support to the JMCPG Leadership team. The responsibilities of the position require personal qualities and interpersonal skills necessary for effective relationship-building with a variety of customers, including executive team, and members of the public.

• Evaluating and directing internal and external customer and vendor calls.
• Managing, scheduling appointments and meetings for multiple leaders.
• Timely sorting and routing incoming and interoffice mail.
• Assist with data entry projects, surveys, tax filings and audit requirements.
• Organizing and maintaining files, policy and produre manuals, and other office information.
• Compiling data and submitting bi-monthly Productivity Reports.
• Taking, transcribing and distributing agendas and minutes for vaious meetings.
• Assist with the coordination of all physician candidate interviews
• Create candidate offer letters and physician employment agreements (new/renewals)
• Dissemination of communications
• Manages JMCPG project lists and timely deliverable
• Processes vendor invoices
• Processes 1099 physician payments
• Keeps JMCPG Org Chart Updated
• Keeps Physician and APP directories updated
• Tracks expiring contracts and update Ntracts.
• Meet and greet incoming visitors and directing them to the appropriate department staff.
• Maintain conference room meeting schedule, assist with equipment preparation for presentations, ordering office supplies and monitoring inventory, follow-through with office environmental and maintenance repair calls.
• Accurately distributes correspondence and answering of routine correspondence, establishes priorities and maintains flexibility, keeps schedule and appointments calendar,
• Coordinate's travel, maintains confidentiality of all information,
• Coordinate's meetings, and/or retreats.
• Performs other duties as assigned.

Team Member Competencies

Establishing Relationships

Builds effective networks, working relationships, and alliances in order to collaborate effectively within department and organization. Can relate to all kinds of people regardless of background; find topics and common interests that can be used to build rapport with others.

Peer Support

Provides guidance and feedback to help others strengthen knowledge/skills needed to accomplish tasks, solve problems, and perform effectively within the team.

Inspiring and Motivating Others

Fosters commitment and cohesiveness by facilitating cooperation and working as a team within the organization toward goal accomplishments. Work well with others, build consensus, and ensure cooperation to complete tasks and positive workflow.

Demonstrating Emotional Intelligence

Exercises self-leadership, self-awareness, and self-regulation; manages emotions so that they are expressed appropriately; leads others by showcasing adaptability, empathy, and social skills.

Acting with Integrity

Interacts with others in a way that is seen as direct and truthful; ensures confidence in individual and organizational motives and representations. Acts in a way that is consistent with personal and organizational values by keeping confidence, promises, and commitments. Clearly states goals and beliefs; informs people of their true intentions, does what they say they will do; follows through on commitments.

Being a Champion for Change and Innovation

Supports people in their efforts to try new things. Things creatively, generates novel and valuable ideas and uses these ideas to develop new or improved processes. Accepts new ways of doing things and adapts to change.

Communicating Effectively

Speaks and writes…