Development Coordinator - Jupiter, FL

Development Coordinator

The Development Coordinator plays a pivotal role in supporting the Advancement department at The Herbert Wertheim UF Scripps Institute for Biomedical Innovation & Technology, part of the University of Florida. The Coordinator is responsible for managing multiple high-level strategic initiatives and will handle a variety of administrative functions. This role reports to the Associate Director of Development. Occasional driving and travel are expected as part of the job duties.

Responsibilities and Duties:

• Maintain organized and efficient administrative processes to support the seamless operation of the Advancement department.
• Coordinate and manage travel; arranging travel and securing tickets and/or reservations for transportation and lodging, complete and submit expense reports, managing reimbursements and payments.
• Process disbursement requests for invoices and monthly credit card processing forms; record and code department transactions for budgeting purposes.
• Draft, format, and proofread correspondence, reports, proposals, presentations, and other documents.
• Maintain, track and order/restock office supplies, printed documents including business cards, brochures and branded recognition items such as pens, notepads, coffee mugs, etc.
• Steward donors by supporting donor engagement efforts, managing donor communications, and ensuring effective philanthropic stewardship.
• Advance organizational fundraising goals through strategic planning, data analysis, event management, operational coordination, and cross-functional collaboration.

Expected Salary:
Commensurate with experience.

Required Qualifications:

Bachelor's degree or an equivalent combination of education and experience.

Preferred:
Prior experience in development, fundraising or higher education. Prior project management experience. Prior experience in event management, working with vendors and contracts and comfortable working after normal business hours. Strong organizational skills. Must take initiative, possess strong work ethic and demonstrate the ability to handle a broad workload, manage various projects simultaneously and meet deadlines. The ability to work strategically, develop and implement constituency programs and activities, along with a talent for motivating volunteers.

Accuracy, attention to detail and a customer service-oriented attitude Ability to work collaboratively and a team player Competency in problem solving Exceptional written and verbal communication skills, strong interpersonal abilities, and the capacity to engage effectively and collaboratively with a wide range of individuals are essential High proficiency in these areas: CRM system, Dropbox, Asana, Windows, Microsoft Word, Microsoft Excel, Microsoft Power Point, E-mail.

Experience working in Adobe Creative Suite a plus. The ability and willingness to travel. A valid driver license and good driving record are essential.

Special Instructions to Applicants:
In order to be considered, you must upload your cover letter and resume. Please provide names and email addresses of three to five references as part of the application process. When ready, the hiring department will contact the listed references via email requesting their reference letters to be uploaded directly to the application website. This position is open until filled.

Application review will begin August 19, 2026. This is a time-limited position. The University of Florida is a member of the State University System of Florida and an Equal Opportunity Employer. All qualified applicants will receive consideration for employment based on merit. If an accommodation due to a disability is needed to apply for this position, please call  or the Florida Relay System at  (TDD) or visit Accessibility at UF.