School Administrative & Operations Manager

OVERVIEW

The role of an Administration & Operations Manager in school is to play a key role in assisting the school leaders in finance, human resource management, estate management and general administration of the school. The Administration Operation Manager will supervise a small team of Executive and Administrative Staff to achieve excellence in school administration and operations. To work closely with CPAS Facilities Executive in estate management for School facilities.

1. Financial Administration - to assist the School Principal in financial administration of the school. This includes budgeting process, financial control in the expenditure of allocated funds. It entails the following:

• Budgeting Process
  • Provide input for general and administrative expenses during budgeting exercise;
  • Collate budget inputs from all assigned teachers and staff in charge of programmes and school activities.
  • Participate in discussion in budget allocation prior to submission to management.
• Financial Control in Allocated Funds
  • Assist School Principal in monitoring and control of the school budget and grants from MOE, NCSS, Tote Board and any other funding body.
  • Prepare financial submissions required by MOE, NCSS or any funding body.
• Other Financial Duties
  • Supervising the collection of school fees and managing arrears.
  • Assisting School Principal in answering audit queries.

2. Procurement - to assist in procurement of goods and services in the school.

3. Asset Management - to assist in accountability of the school’s asset

4. Safety - to assist the School Safety Officer, SSO (Vice-Principal) in coordinating the safety matters in the school

5. Estate Management – to work with the CPAS Facilities Executive in the management and general maintenance of the School facilities

6. Personnel Management

7. General Administration

• Manage the routines, workflow and documentation in General Office.
• Put up proposals and liaises with managing agents and term contractors on matter pertaining to school maintenance work.
• Other duties as and when assigned by management.

• At least 2 years of experience in finance, procurement, human resource, estate management or general administration.
• A university degree in any discipline
• Excellent interpersonal, organisation and communication skills.
• A dynamic and motivated individual with a keen interest in continuous improvement and work excellence.
• A heart to serve in the special needs sector

School West - 6A Jurong West Street 52 Singapore 649297