Senior Payroll Administrator

Responsibilities

• Responsible for full cycle multi‑state payroll for 600–700 employees
• Audits automated and manual timecards for payroll processing
• Calculate hours, tax with holdings, deductions, bonuses, and union fringes
• Process and complete all requirements in relation to certified payroll to ensure compliance with Federal, State, and local prevailing wage laws
• Ensures contractual obligations and submission of certified payroll reports
• Submit and upload compliance documentation into project‑specified payroll tracking systems
• Coordinates with both internal and external customers to ensure compliance with jobs including but not limited to customers, general contractors, subcontractors, government agencies and labor unions
• Review initial job packets for certified payroll or prevailing wage requirements
• Reviews and processes tiered subcontractor certified payroll documentation in a timely manner
• Exports and imports timecard information from timecard software into payroll software
• Reviews and enters labor allocations reported on timecards
• Prepares termination and check adjustments
• Handles employee inquiries regarding payroll checks or deductions on their paychecks
• Coordinates with the HR department to ensure the correct employee data is on file
• Process monthly union fringe reports for payment
• Supports the department with developing, receiving, reviewing, and processing information for a variety of departmental, State, and Federal mandates, and statistical reports and records; verifies accuracy and completion of reports and records; maintains accurate records
• Coordinates year‑end processes
• Maintains employee confidence and protects payroll operations by keeping confidential information
• Other duties as assigned

• Bachelor’s degree in business or accounting preferred
• Minimum of 2+ years of experience in a senior‑level payroll role required
• A minimum of 7 years of payroll experience required
• A minimum of 5 years of Union/Prevailing Wage experience required
• Previous high‑volume payroll experience with multi‑states particularly in CA, NV, AZ, with a medium to large size company is required
• CPP Certification preferred
• Proficiency in Microsoft Excel, including Pivot Tables and VLOOKUP required

• Payroll Processing
• Tax With holdings
• Deductions
• Union Fringe Calculations
• Certified Payroll Compliance
• Timecard Auditing
• Labor Allocation Review
• Year‑End Processes
• Statistical Reporting
• High Volume Payroll Management

• Attention to Detail
• Confidentiality
• Customer Service
• Problem Solving
• Organizational Skills
• Interpersonal Communication
• Collaboration
• Time Management
• Adaptability
• Accuracy

• CPP Certification