Accounting Manager

Overview

HIRED’s mission to nurture purpose and advance economic opportunity for all through individualized employment and career services. Annually, we serve 7,000 people through our programs. HIRED’s approach creates a supportive framework for individuals and families to learn new skills, dream big, and achieve their academic and career goals. HIRED is about collaboration and partnership; we’re about strong and stable families, a prepared and successful workforce, and a stronger, more equitable regional economy.

HIRED placed nearly 2,500 people in jobs last year. We look for the following values in the talented individuals who join our team:

• Put People First
• Go the Extra Mile
• Advance Equity
• Work Together

In addition to competitive salaries, HIRED offers work/life balance supported by a hybrid schedule and a generous paid time off program that includes vacation, personal & health, 3 floating holidays and 12 observed holidays. Other benefit offerings include Health & Dental;
Health Savings Account (HSA), Flexible Spending Accounts (FSA);
Employer Paid Short- & Long-Term Disability Insurance, Employer Paid Life Insurance; 401(K) Retirement Plan with Employer Contribution;
Voluntary Life, Vision, Legal Insurance, and employee referral program.

HIRED is an Equal Opportunity Employer. Qualified applicants are considered for employment without regard to age, race, color, familial status, religion, gender identity, national origin, sexual orientation, disability, or veteran status.

Reports to:

Chief Financial Officer

The Accounting Manager is responsible for billing a portion of our government grants, fiscal support for program government grants, assisting with forecasting and budgeting; managing personnel, overseeing the month end close process and overseeing the annual audits/990. This position requires a solid understanding of Generally Accepted Accounting Principles (GAAP) and internal controls. The Accounting Manager position must be able to manage several projects simultaneously and adhere to deadlines.

Grant Billing and Analysis

• Adhere to funding deadlines to submit cost-reimbursement invoices
• Assist Program Directors/Managers with budget management (spend-out); identifying anomalies or trends that would cause overspending
• Act as point person for each funder to contact; maintain positive relationships with internal and external stakeholders
• Maintain Accounts Receivable (A/R); review AR Aging and follow up with funders for payment and reconcile AR to sub-ledgers
• Meet with Program staff regularly to understand the nuances of each grant
• Maintain knowledge of funder regulations for grants and contracts and educate staff about implications for their programs
• Assist in special projects as assigned

Monitoring Visits - Fiscal

• Oversee financial monitoring of government grants
• Assign fiscal monitoring tasks to other team members
• Serve as the fiscal point person for monitoring

General Ledger, Payables and Month End Close

• Prepare journal entries
• Work with team members and other departments identifying and implementing process improvements
• Reconcile bank accounts
• Oversee the month-end close process

Budgeting and Forecasting

• Play a key role working with the CFO and Program leads to prepare the annual budgets for each program area and the specific grants
• Provide key information needed for ongoing forecasting of Program revenue
• Maintain and update a grant database to be used for budgeting and forecasting

Monthly Financial Statements

• Prepare monthly internal financials utilizing custom reports from FE, presented to the CFO for review.
• Prepare variance analysis financials for the HIRED Finance Committee

Annual Fiscal Audit, Single Audit and 990

• Oversee the Fiscal Audit, Single Audit and 990, assigning tasks to other team members and ensuring accurate and timely completion for each
• Serve as the primary point person with the outside CPA firm

Finance Committee

• Attend Finance Committee meetings and prepare the meeting minutes

Managerial Duties

• Perform performance reviews
• Day to day supervision of direct reports
• Guide, mentor, and supervise assigned members of…