Project Accountant

Chief Financial Officer (CFO) – Colleen CaseROLE PURPOSE

The Project Accountant’s purpose is to ensure the connection between construction projects and financial operations as well as support for Accounts Payable. This role maintains accurate job cost reporting, subcontractor billing compliance, and timely processing of project-related payables. The Project Accountant ensures financial records accurately reflect project activity, contractual obligations, and company accounting standards.

• Review, verify, and process subcontractor pay applications in accordance with subcontract terms
• Confirm billings align with:
  • Approved Schedule of Values
  • Executed change orders
  • Retention provisions
• Verify required documentation prior to payment:
  • Current insurance certificates
  • Compliance documentation as required by contract
• Maintain accurate and current subcontract billing logs
• Coordinate discrepancies with Project Managers prior to payment release
• Control Standard: No payment issued without contract compliance and documentation verification.

• Accurately cost code:
  • Material purchases
  • Tools and consumables
• Ensure cost allocation aligns with approved project budgets and established cost codes.
• Maintain current job cost reports reflecting committed and incurred costs.
• Identify and correct miscoded, duplicate, or misallocated expenses within the current accounting cycle.
• Provide Project Managers with accurate cost visibility to support forecasting and margin control.
• Control Standard: Job cost reports reflect real-time cost position within each reporting cycle.

• Set up new jobs with accurate:
  • Budget structure
• Set up vendors and subcontractors with complete compliance documentation
• Maintain integrity of accounting software data, including change orders and contract value updates
• Ensure all system entries align with executed agreements and approved budgets
• Control Standard: Zero errors in job or vendor setup that impact reporting or payment processing

• Ensure timely entry of all job-related Accounts Payable
• Maintain organized and auditable receipt documentation
• Assist Accounts Payable with:
  • Bank reconciliations
  • Transfers
  • Credit card reconciliation
  • Bill payment processing
• Maintain compliance with internal financial controls
• Control Standard: All AP processed within established timelines with full documentation support

• Subcontract billing review
• Accounting software proficiency

• High attention to detail
• Ability to meet strict processing deadlines
• Strong coordination with Project Managers and AP staff
• Organized documentation management

• Integrity and confidentiality
• Accountability
• Clear written and verbal communication

• Subcontractor pay apps entered within 3 business days of receipt
• Vendor invoices entered within 48 hours
• Month-end job cost closed by the 5th business day

• New jobs and vendors added to system: 100% accurate and on time
• Minimized error rate in job cost coding

Please provide 3 work references with your resume (contact or reference letter)