Special Projects - Executive Assistant

• Base Pay $ - $ / Year
• Job Category Special Projects
• Employee Type FT - Regular (Exempt)

Description

We are looking for a Executive Assistant who does not just “manage calendars” — they move the mission forward.

This is not a sit-back-and-wait-to-be-told role. This is a high-trust, high-visibility, high-accountability seat supporting the CEO at the center of a fast-moving organization. You will be the operational backbone behind the scenes — the person who sees around corners, closes loops, protects priorities, and makes sure what matters does not get buried, delayed, or dropped.

The right person for this role is sharp, steady, discreet, and relentlessly organized. You know how to bring order to chaos, turn conversations into action, and keep leaders focused on the work only they can do.

If you are detail-obsessed, execution-driven, allergic to dropped balls, and energized by being the person everyone trusts to keep the machine moving — this could be your next big move.

This role sits within a subsidiary company in the Alpha Inc. family of companies — an organization built on the same foundation of grit, accountability, humility, and excellence that drives Alpha’s work across Hawai'i.

Across the Alpha family, three core values shape how we lead, serve, and show up:

• Lead with Heart – Humility, empathy, and respect in every interaction.
• Strength in Unity – One crew, many talents; we win together.
• Alpha Mentality
  – Grit, accountability, and a relentless drive to excel.

In this role, you will help protect those values at the executive level by creating clarity, discipline, and follow-through where it matters most.

As Executive Assistant, you will serve as the right hand and a critical support partner to the CEO. Your job is to make priorities visible, decisions actionable, and execution unavoidable.

• Own the tracking of key initiatives, commitments, deadlines, and action items to ensure priorities move forward with urgency and accuracy.
• Turn meetings, conversations, and executive decisions into clear next steps — then stay on them until they are done.
• Create systems that prevent dropped balls, missed follow-ups, and unnecessary delays.

• Manage leadership calendars with discipline, judgment, and strategic prioritization.
• Understand what matters most and help ensure executive time reflects the organization’s highest priorities.
• Anticipate conflicts, gaps, and friction before they become distractions.

• Triage and manage the CEO’s inbox with professionalism and discretion.
• Ensure timely responses, clean handoffs, and zero missed follow-through.
• Draft, edit, and prepare communications with clarity, polish, and sound judgment.

• Build executive briefings, agendas, meeting materials, and follow-up documents that make leadership more effective.
• Capture decisions, document action items, and hold the process accountable.
• Make sure meetings produce movement — not just conversation.

• Run point on logistics, scheduling, information flow, and cross-functional coordination.
• Partner with internal and external stakeholders to remove friction and keep work moving.
• Plan and execute travel, meetings, events, and complex logistics with precision and contingency thinking.

• Maintain tools, trackers, workflows, and processes that keep executive priorities organized and visible.
• Spot bottlenecks, risks, and gaps early — then help solve them before they slow the business down.
• Handle confidential information with absolute discretion, maturity, and professionalism.

• You are not looking for a basic admin role. You are an operator in an executive support seat.
• You are calm under pressure, fast without being sloppy, and detailed without losing the bigger picture. You take pride in being the person leaders can count on when the stakes are high and the pace is unforgiving.

• Minimum of 2 years supporting C-suite executives, preferably at the CEO level.
• Proven experience managing executive calendars, inboxes, meetings, travel, and follow-through…