OFFICE Assistant III; SR

Keep City operations running through skilled administrative support.

The City and County of Honolulu is seeking motivated and reliable individuals with clerical experience for Office Assistant III positions in multiple departments and locations. This entry-level job performs clerical and office support work, independently handling complex records, documents, and reports, as well as office processes that support daily operations and public service delivery.

• There are nine (9) vacancies with the Honolulu Police Department:
  • Two (2) vacancies with the Professional Standards Office
    • One (1) vacancy is expected to advance to Police Documents Clerk.
    • One (1) vacancy is with the Administrative Investigation & Inspection Unit.
  • Two (2) vacancies with the Investigative Bureau
    • One (1) vacancy with the Scientific Investigation Section.
    • One (1) vacancy with the Traffic Division.
  • Two (2) vacancies with the Administrative Bureau
    • One (1) vacancy with the Human Resources Division.
    • One (1) vacancy with the Financial Division.
  • One (1) vacancy with the Supportive Services Bureau, Records and Identification Division.
  • One (1) vacancy with the Legislative Liaison Office.
  • One (1) vacancy with the Central Patrol Bureau (District
    7).

  Salaries for the positions noted with an asterisk (*) will be commensurate with applicable experience, pending approval.

• There is one (1) vacancy with the Department of Design and Construction, Land Division.

• Independently review, evaluate, and process complex forms, records, and documents to ensure accuracy and compliance with established requirements.
• Research information from paper and electronic records, organize findings, and prepare clear summaries and reports.
• Create, edit, and manage documents using word processing and other office software.
• Provide information to staff and the public by explaining policies, procedures, and requirements clearly and professionally.
• May guide, train, and review the work of clerical staff to support efficient office operations.
• Other duties as assigned for the position.

Enjoy excellent employment benefits, including generous time off (up to 21 vacation days, 21 sick leave days, and holidays), comprehensive health coverage, retirement plan, career development, and more. View details about all available benefits by visiting https://(Use the "Apply for this Job" box below)..

Substantially equivalent to graduation from high school. Responsible work experience demonstrating the ability to perform the essential functions of the job may substitute for education.

Two (2) years of clerical experience.

• Knowledge of office practices and procedures.
• Knowledge of correct English grammar, spelling, and word usage.
• Knowledge of filing methods and systems.
• Ability to keep records, summarize and analyze materials, and prepare reports.
• Ability to operate standard office machines and equipment.
• Ability to give and follow oral and written instructions.
• Ability to deal with others in an effective and tactful manner.

Business school or college-level credits from an accredited college or university will substitute for experience on a month-for-month basis for the required clerical experience.

Education information must be listed clearly on your application. If available, please attach a legible electronic copy of your diploma, official transcripts, and/or applicable foreign credential evaluation to your application. As part of the hiring process, you may be asked to furnish documentation to verify your education to move forward for further consideration.

Possession of an appropriate valid driver's license (type 3/automobile), as required depending on the specific vacancy.

If you qualify for the position, your name will be eligible for consideration for the current vacancies and future job openings with this job title. Screening will be based on the education, experience, and other job-related information provided in your application. Failure to provide sufficient information may result in your application being rejected or your receiving a lower rating. All information provided on an application is subject to verification.

As applicable, false or misleading statements or omissions of material facts are grounds for disqualification and/or termination of employment with the City and County of Honolulu.

At the time of application, you must be a citizen, national or permanent resident alien of the United States or a non-citizen eligible under federal law for unrestricted employment.