Office Assistant II, III - CSA-Maui Campus

Overview

This posting is used to fill various Office Assistant positions at the specified location. The authorized level of the position is Office Assistant III. Applications are accepted down to the Office Assistant II in the event of recruiting difficulties.

• Office Assistant II, SR-06: $3,141.00 per month
• Office Assistant III, SR-08: $3,266.00 per month

• Creates, edits, prints, stores, retrieves and deletes documents using a computer and word processing and other software, in draft or final form, from rough or corrected copy where format and arrangement are not clearly indicated.
• Prepares, reviews and processes forms, records, reports, applications and other documents for accuracy, completion and conformance to established requirements.
• Checks records and forms such as applications, permits, requisitions, vouchers and other materials for completeness and accuracy; evaluates the information contained therein for conformance with established requirements; and processes documents in accordance with established policies and procedures.
• Searches through a variety of paper and electronic files and records, extracts, compiles and summarizes information and prepares periodic and special reports.
• Composes routine correspondence and letters of acknowledgement.
• Sets up and maintains paper and electronic files and revises filing systems as necessary.
• Provides general information and resolves complaints in person or over the telephone involving explanation of rules, regulations, policies and procedures and knowledge of the organization’s purpose and functions.
• Determines the need for and/or makes routine orders for necessary supplies, materials or other items.
• Makes arrangements for travel, equipment maintenance, telephone service, and other similar matters.
• Provides training and guidance to, and assigns, reviews and evaluates the work of clerical subordinates performing work comparable to the class Office Assistant II.

Experience Requirements: Except for the substitutions provided for in this specification, applicants must have had progressively responsible experience of the kind and quality described in the statements below and in the amounts shown in the following table, or any equivalent combination of training and experience.

• Office Assistant II — Basic Exp: 1/2 year, Clerical Exp: 0, Supvy Exp/Aptitude: 0, Total Exp: 1/2 year
• Office Assistant III — Basic Exp: 1/2 year, Clerical Exp: 1 year, Supvy Exp/Aptitude: (**) , Total Exp: 1-1/2 years

Basic

Experience:

Work experience demonstrating knowledge of English grammar, spelling, arithmetic; ability to read and understand instructions; write simply and directly and compare words and numbers quickly and accurately.

Clerical

Experience:

Work experience involving a variety of clerical tasks and knowledge of office practices and procedures, ability to carry out clerical procedures with office equipment and technologies.

• Graduation from high school or equivalent may be substituted for Basic Experience.
• Excess Clerical Experience may be substituted for Basic Experience.
• Substantial full-time clerical/office support/business technology curriculum leading to a degree, diploma or certificate at an accredited institution may be substituted for Clerical Experience (15 sem. credits equals 6 months of experience, up to 2 years).
• Education in a baccalaureate program may be substituted for Clerical Experience (15 sem. credits equals 6 months of experience, up to 2 years).

The applicant’s overall experience must demonstrate ability to perform the duties of the position. Possession of the required number of years of experience alone is not sufficient.

Salary: The advertised salary is based on full-time employment and includes any applicable differentials.

Requirements: Applicants must meet all requirements for the position as of the date of application. Education and experience may not be gained concurrently unless specified. Calculation of experience is based on full-time 40-hour weeks. Part-time experience is pro-rated. Example: 12 months of experience at 20 hours/week…