Office Assistant II, III - Hawaii District Administration
Job in
Kahului, Maui County, Hawaii, 96732, USA
Listing for:
Hawaii State Department of Education
Full Time
position
Listed on 2026-07-21
Job specializations:
-
Administrative/Clerical
Clerical
Salary/Wage Range or Industry Benchmark: 3141 - 3266 USD Monthly
USD
3141.00
3266.00
MONTH
Job Description & How to Apply Below
This posting is being used to fill Office Assistant positions at the specified location. The authorized level is Office Assistant III, but applications are also accepted down to Office Assistant II in case of recruiting difficulties.
Salary Range
Office Assistant II (SR-06): $3,141.00 per month
Office Assistant III (SR-08): $3,266.00 per month
Responsibilities
Creates, edits, prints, stores, retrieves and deletes documents using a computer and word processing and other software, in draft or final form, from rough or corrected copy where format and arrangement are not clearly indicated.Prepares, reviews and processes forms, records, reports, applications and other documents for accuracy, completion and conformance to established requirements.Checks records and forms such as applications, permits, requisitions, vouchers and other materials for completeness and accuracy; evaluates the information contained therein for conformance with established requirements; and processes documents in accordance with established policies and procedures.Searches through a variety of paper and electronic files and records, extracts, compiles and summarizes information and prepares periodic and special reports.Composes routine correspondence and letters of acknowledgement.Sets up and maintains paper and electronic files and revises filing systems as necessary.Provides general information and resolves complaints in person or over the telephone involving explanation of rules, regulations, policies and procedures and knowledge of the organization’s purpose and functions.Determines the need for and/or makes routine orders for necessary supplies, materials or other items.Makes arrangements for travel, equipment maintenance, telephone service, and other similar matters.Provides training and guidance to, and assigns, reviews and evaluates the work of clerical subordinates performing work comparable to the class Office Assistant II.Experience Requirements
- Office Assistant II – Basic Experience ½ year, Clerical Experience 0 years, Supervisory Aptitude 0, Total Experience ½ year.
- Office Assistant III – Basic Experience ½ year, Clerical Experience 1 year, Supervisory Aptitude ** (required for supervisory roles), Total Experience 1–1½ years.
Basic Experience
Work experience which demonstrated knowledge of English grammar, spelling, and arithmetic; ability to read and understand oral and written instructions; write simply and directly and compare words and numbers quickly and accurately.
Clerical Experience
Work experience which involved the performance of a variety of clerical tasks and demonstrated knowledge of office practices and procedures, and the ability to carry out procedures in clerical work systems, and operate various kinds of office equipment and technologies.
Supervisory Aptitude
Required for positions with supervisory responsibility. Supervisory aptitude is the demonstration of aptitude or potential for the performance of supervisory duties through successful completion of assignments that involve some supervisory responsibilities or aspects of supervision (e.g., serving as a group or team leader, completing training courses in supervision, or supervisor appraisals indicating supervisory potential).
Keyboarding/Computer Skill Requirement
Some positions require keyboarding proficiency and/or the ability to use computers and word processing and other software applications. Positions that require keyboarding/typing skill (40 net words per minute) are typically at the Office Assistant II and higher levels.
Substitutions Allowed
Graduation from high school or equivalent may be substituted for Basic Experience.Excess Clerical Experience may be substituted for Basic Experience.Successful completion of a substantially full‑time clerical/office support/business technology curriculum leading to a degree, diploma or certificate at an accredited community college, business or technical school which included courses in English, clerical/office procedures, and mathematics may be substituted for the required Clerical Experience on the basis of fifteen (15) semester credits of satisfactorily completed coursework for six (6) months of…
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