Human Resources Assistant

Join Our Team as a Human Resources Assistant in Hale Makua Health Services – Grow Your HR Career With Us! The Company

We are Ohana Pacific Health. We positively impact thousands of lives each year with the "Ohana Experience", an organizational culture based on excellence and genuine care.

• Hawaii's largest, locally owned post-acute healthcare company.
• Our vision is to transform how healthcare is provided throughout Hawaii.

Hale Makua Health Services is a Maui based non-profit that improves the well‑being of those in its care through compassionate personalized health services. We are devoted to helping Maui's Elders live their best lives. Hale Makua's Kahului location is a 254‑bed nursing facility.

We are looking for a friendly and compassionate Human Resources Assistant who will support our Hale Makua Health Services Human Resources Team with clerical and administrative support such as:

• Assisting with the identification, selection, and interviewing of candidates
• Supporting the administrative part of the new‑hire process (screening, contracts, updating of HR systems)
• Helping out where necessary during the pre‑boarding and onboarding of employees, i.e. staying in touch with them, answering their questions, sending them relevant material, and so on.
• General administration and coordination
• Answering all internal and external HR‑related queries and requests
• Assisting with payroll administration
• Maintaining and updating employee records (in an HRIS)
• Assisting with (and executing) the termination process
• Scheduling meetings, events, interviews, etc.
• Performs customer service functions by answering employee requests and questions.
• Completes Forms I‑9, verifies I‑9 documentation and maintains I‑9 files.
• Submits online investigation requests and assists with new‑employee background checks.
• Assists with the preparation of the performance review process.
• Assists with recruitment and interview process. Tracks status of candidates in HRIS and responds with follow‑up letters at the end of the recruiting process.
• Makes photocopies; mails, scans and emails documents; and performs other clerical functions.
• Files documents into appropriate employee files.
• Assists or prepares correspondence as requested.
• Prepares new‑employee files.
• Processes mail.

• Enhances own professional growth and development through participation in educational programs, current literature, in‑service meetings, and workshops. Attends mandatory meetings.
• Makes recommendations to ensure "best practice", improve efficiency and effectiveness of operations.
• Practices effective communication and interpersonal skills to enhance positive teamwork and relationships both internally and externally.
• Willingly performs other duties as assigned or requested.

• Bachelor's degree in Human resources or related field and/or equivalent experience/training
• Office administration or relevant work experience
• Experience with MS Office applications
• Excellent written and verbal communication skills
• Excellent organizational and time‑management skills

• Medical/Dental/Vision
• Excellent growth and advancement opportunities
• Mission Driven Ohana & Dedicated Team Culture
• Competitive pay and benefits

Ohana Pacific Health is an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, sex, national origin, gender, sexual orientation, gender identity, age, physical or mental disability, genetic factors, military/veteran status or other characteristics protected by federal or state law. Learn more: EEO is the Law and EEO is the Law Supplement. Ohana Pacific Health participates in the E‑Verify program in certain locations as required by law.

Learn more at: E‑Verify

Applicants with a disability who require a reasonable accommodation for any part of the application or hiring process can contact our Talent Acquisitions team.