Humanitarian Access & Security Officer; HASO

The Duties and responsibilities may include but not limited to:

Key Responsibilities:

1. Support the Area Manager with Security Management of the base.

• Conduct regular site security assessments for each HI facility and site of interventions.
• Undertakes monthly checks of office and guest houses to ensure appropriate safety and security procedures/equipment are in place and functional (in coordination with the Logistics Department).
• In coordination with the Logistics Department, monitor that all vehicles are properly equipped with safety tools, maintained, and driven as per HI Safe Driving guidelines.
• Ensure the communication and safety equipment functions at all times (sat phone, cameras, phone lines, tracking systems, fire extinguishers, existing doors, etc.).
• Provides security clearance to HI staff movements based on the security and safety situation and in coordination with the Area Manager.
• Report any safety and security information that could potentially have an impact on HI staff or operations to the Area Manager and to the HASM and HALS.
• Reports immediately any breach of safety and security rules and regulations to the AM and the HASM.
• Ensure that all security and safety documents are updated regularly at base level.
• Follows up the application of security procedures, analyses, and formalized lessons learned to the AM and the HASM.
• Contributes to the update of the base Security Plan, SOPs, and Contingency Plan in close coordination with HASM.
• The incumbent has to participate in INSO, UNDSS, and ACBAR meetings and share minutes with HASM, HALS and AM.

2. Support the Area Manager with context monitoring:

• Gains a thorough understanding of security issues and develops effective security-related information collection.
• Follows the evolution of local and regional context as well as national and international context when necessary.
• Maintains a database and mapping of security and access-related incidents and events in the area of operation.
• Supports the diversification of information sources and capitalizes information about key contacts in the specific area.
• Develop your networking to gather and cross-check information obtained from the area.
• Monitors media, social media, and any other relevant information-sharing platform daily.
• Continuously monitors and assesses the safety and security situation in his/her areas of responsibility and shares relevant safety and security updates/ information followed by advisories with staff and management promptly and as appropriate.
• Provide biweekly updates on the security indicators and monthly situational reports and share the report with HASM and AM.
• Conduct regular monthly support visits from HI’s intervention districts and share the report with HASM and AM.
• Supervise radio operators, guards, and drivers of the base and prepare their Annual Appraisal Process.
• Any additional tasks delegated by the immediate supervisor.

3. Provision of security training:

Ensure induction for the newly recruited on the security guidelines.

Provide semi-annual refresher training on the security guidelines for all the staff in the base.

Contributes to developing training material and delivering training to staff.

In collaboration with HASM, delivers specific thematic briefings and training sessions related to access and security.

Contributes to lessons learned exercises following security incidents to strengthen preventive measures.

4. Humanitarian Access

• Supports the AM on the preparation of exploratory visits and the opening of new areas.
• Updating the engagement matrix and other documents on a specific periodic basis and sharing them with HASM and HALS.
• In close collaboration with HALS and AM, conduct regular follow-ups on the documentation required for the introduction of new projects with government-relevant departments in the province.
• Follow up on the project implementation letters from the government line departments and submit the projects’ activities reports along with implementation letters to the Department of Economy in the province.
• Follow up with sectorial departments for the pending feedback on the MoUs and maintain close collaboration with HALS and AM on this matter.
• Schedule and follow-up…