Office Assistant II, III - Kahakai Elementary

Hawaiʻi State Department of Education – Office Assistant positions (Office Assistant III/II)

• Office Assistant II, SR-06: $3,141.00 per month
• Office Assistant III, SR-08: $3,266.00 per month

• Creates, edits, prints, stores, retrieves, and deletes documents using a computer and word processing and other software, in draft or final form, from rough or corrected copy where format and arrangement are not clearly indicated.
• Prepares, reviews, and processes forms, records, reports, applications and other documents for accuracy, completion and conformance to established requirements.
• Checks records and forms such as applications, permits, requisitions, vouchers and other materials for completeness and accuracy; evaluates information for conformance with established requirements; and processes documents in accordance with established policies and procedures.
• Searches through paper and electronic files and records, extracts, compiles, and summarizes information and prepares periodic and special reports.
• Composes routine correspondence and letters of acknowledgement.
• Sets up and maintains paper and electronic files and revises filing systems as necessary.
• Provides general information and resolves complaints in person or over the telephone involving explanation of rules, regulations, policies, procedures and knowledge of the organization’s purpose and functions.
• Determines the need for and/or makes routine orders for necessary supplies, materials or other items.
• Makes arrangements for travel, equipment maintenance, telephone service, and other similar matters.
• Provides training and guidance to, and assigns, reviews and evaluates the work of clerical subordinates performing work comparable to the class Office Assistant II.

• Progressively responsible experience has been demonstrated as described in the statements below and in the amounts shown in the following table, or an equivalent combination of training and experience.
• Office Assistant II: 0.5 years basic experience, 0 clerical experience, 0 supervisory aptitude, 0.5 total experience.
• Office Assistant III: 0.5 years basic experience, 1 year clerical experience, 1 year supervisory aptitude, 1.5 total experience.

• Basic
  
  Experience:
  
  Work experience demonstrating knowledge of English grammar, spelling, and arithmetic; ability to read and understand oral and written instructions; write simply and directly and compare words and numbers quickly and accurately.
• Clerical
  
  Experience:
  
  Work experience involving performance of a variety of clerical tasks and demonstrating knowledge of office practices and procedures, ability to carry out procedures in clerical work systems, and operate various office equipment and technologies.
• Supervisory Aptitude:
  Required for supervisory positions; demonstrated through supervisory assignments or training.

Some positions require keyboarding proficiency (40 net words per minute) and/or the ability to use computers and word processing and/or other software applications.

• Graduation from high school or equivalent may be substituted for Basic Experience.
• Excess clerical experience may be substituted for Basic Experience.
• Completion of a substantially full‑time clerical/office support/business technology curriculum may be substituted for required Clerical Experience on a credit basis (15 semester credits equaling 6 months of experience, up to 2 years).
• Education in a baccalaureate program may be substituted for Clerical Experience on a credit basis (15 semester credits equaling 6 months of experience, up to 2 years).

• Holidays:
  Up to 13 paid holidays per year; 14 during election year.
• Vacation: 21 days per year (for bargaining units 1–4, 9–10, 13).
• Sick Leave: 21 days per year.
• Health Insurance:
  State pays part of premiums for enrollment in state‑sponsored plans.
• Group Life Insurance:
  State provides free policy.
• Retirement Plan:
  State contributes; eligibility based on length of service.
• Other benefits include tax shelters, deferred compensation and workers’ compensation policies.

The Hawaii State Department of…