Police District Operations Assistant - SR

Provides administrative and technical assistance in planning, organizing, coordinating, and supervising the daily operational activities of a major police district; and performs other related duties as assigned.

There is one (1) immediate permanent full-time vacancy with the Hawai'i Police Department - Area II Kona Patrol Division in Kailua-Kona.

The eligible list may be used for other permanent and temporary vacancies as they arise during the life of the list. Temporary appointment may lead to conversion to permanent appointment.

• Supervises and performs administrative, technical, and clerical support services for a major police district; assign, reviews, and supervises the work of clerical staff and volunteers; provides training as necessary.
• Oversees the district's clerical and fiscal responsibilities; sets up, revises, and maintains district files and control records; prepares operational reports.
• Searches through a variety of files and records; extracts and compiles data; organizes information and prepares a variety of reports as requested.
• Serves as the district's contact regarding requests for services and information relating to programs, activities, policies, and regulations of the department.
• Receives complaints; recommends resolution or refers to appropriate personnel for further assistance.
• Composes routine correspondence for the commander's signature; prepares memoranda, reports, statements, and other materials into final format for distribution.
• Maintains district's fiscal records; prepares and processes documents for receivables, expenditures, reimbursements, travel expenses, and deposits; takes periodic trial balances; advises commander of balances in accounts; may assist in the preparation of the annual and supplemental budgets.
• Accepts cash payments for standard fees; provides written receipts; reconciles balances; prepares treasury/deposit receipts for processing; deposits money at financial institution.
• Oversees the inventory of supplies and equipment; obtains quotes from vendors and prepares requests for materials, equipment, supplies, and annual bulk items; tracks incoming purchases and verifies accuracy and completeness of order.
• Oversees the general maintenance of equipment, vehicles, and facilities; initiates and coordinates request for repairs with other sections, departments, or vendors; maintains a log of work orders; follows up on outstanding requests.
• Processes and issues applications for firearms permits; photographs and fingerprints applicants; conducts background checks; approves applications.
• Coordinates with the department's safety staff in regards to the industrial safety program training, records, and files; receives required safety training; schedules recertification and medical exams for employees.
• Coordinates logistics for meetings, workshops, and trainings; prepares agendas; takes or records, and transcribes minutes.
• Prepares timesheets and all other payroll-related forms in accordance with procedures and provisions of the contracts; forwards to department's central office; maintains records of hours worked and leaves of absences.
• Approves leave requests; participates in personnel actions including hiring, transfer, promotions, and disciplinary actions.
• Prepares, scans, and indexes documents into the records management system.
• Performs notary services in processing governmental documents.
• Operates a motor vehicle to deliver and pick up mail, materials, and supplies.
• Performs other related duties as assigned.

A combination of education and experience substantially equivalent to:

• graduation from high school, and
• three (3) years of progressively responsible clerical experience that shall have included the preparation, review, processing, and…