Contracts Administrator – Mid Level

Overview

About the Company:

Come join our ‘Ohana!

Honu Services located in Kailua, Hawaii was founded on a simple principle:
With the right support you can build anything. Our mission is to empower clients and optimize client potential through cost effective and exceptional operational support. We provide small businesses within the government contracting industry with specialized operational support services found at major corporations. Our talented and dedicated team has years of experience in taking small businesses to the next level.

We are certified in ISO 9001, 20000-1, and 27001 standards to ensure the quality and consistency of our services are best in class.

Visit Honu Services for more information.

Job Description and Responsibilities:

This position works under the general supervision of the Contracts Manager in a fast-paced and dynamic government contracting environment. The Contract Administrator is responsible for supporting the full contract lifecycle for a portfolio of federal government contracts. This position requires the ability to work independently, manage multiple priorities and effectively coordinate with internal and external stakeholders.

Responsibilities include:

• Provide contract administration support throughout the contract lifecycle, including contract award, modification processing, contract maintenance, and contract closeout activities.
• Review and support the processing of contracts, modifications, non-disclosure agreements, teaming agreements, and other contractual documents.
• Analyze contract terms and conditions to identify contractual obligations, risks, compliance requirements, and business impacts.
• Process contract actions and maintain contract records in accordance with company policies, procedures, and applicable government regulations.
• Establish and maintain contract records, contract files, and support documentation in company repositories and contract management systems.
• Perform project setup and contract modification updates within Deltek Costpoint and other internal systems.
• Monitor contract funding, periods of performance, option periods, deliverables, reporting requirements, and other key contractual milestones.
• Support contract closeout activities and coordinate with internal stakeholders to ensure timely completion of closeout requirements.
• Support internal and external audits by providing contract documentation and responding to audit requests.
• Participate in kickoff meetings, customer meetings, and internal coordination meetings as required.
• Coordinate with internal departments to ensure contractual actions are properly communicated and processed.
• Prepare internal contract summaries, routing documents, notifications, and other communications related to contractual actions.
• Review solicitations, contracts, and modifications and communicate key requirements, obligations, and impacts to internal stakeholders.
• Identify, track, mitigate, and resolve contractual risks and issues in a timely manner.
• Maintain current knowledge of government contracting regulations, industry best practices, and changes to applicable laws and regulations.
• Support the development, implementation, and continuous improvement of contract administration processes, procedures, and work instructions.
• Ensure contract deliverables, notifications, and reporting requirements are tracked and completed in accordance with contractual requirements.
• Additional duties as assigned.

Requirements:

• Bachelor's degree in Business Administration, Contracts Management, Acquisition Management, or a related field; equivalent experience may be substituted for education.
• Minimum 4-6 years of contract administration experience supporting federal government contracts.
• Experience reviewing and processing contractual documents and contract modifications in accordance with the Federal Acquisition Regulation (FAR); experience with the Defense Federal Acquisition Regulation Supplement (DFARS) preferred.
• Experience reviewing and processing contract modifications, option exercises, funding actions, and other contractual changes.
• Experience utilizing Deltek Costpoint or similar ERP systems.
• Strong understanding of contract…