Project Administrator – Construction​/Fabrication Environment

Project Administrator – Construction / Fabrication Environment

$50,000 - $55,000 per year | Kalamazoo, MI | On‑Site | Permanent

A growing custom fabrication and construction-focused organization is seeking a Project Administrator to support accounting operations, project coordination, billing, and contract administration within a collaborative and fast‑paced environment. This role is ideal for someone who enjoys balancing accounting support, customer invoicing, project coordination, and operational communication while working closely with both accounting and project management teams.

• Stable and growing organization with strong leadership
• Family‑oriented, team‑first culture
• High-visibility role supporting operations and accounting
• Broad exposure to project accounting and construction administration
• Excellent benefits package including strong 401(k) match
• Opportunity to grow within a collaborative organization
• Supportive, non-corporate work environment

• Manage project/job setup and maintain job cost records
• Process customer invoicing and contract billing requirements
• Support contract administration, purchase orders, and subcontract documentation
• Coordinate change orders and project documentation
• Monitor receivables and assist with collections follow‑up
• Assist with month‑end accounting processes and reporting
• Maintain organized accounting and project records
• Support project managers and accounting leadership with administrative coordination

• 2+ years of accounting, billing, or project administration experience
• Strong Microsoft Office skills, particularly Excel
• Excellent organizational and communication abilities
• Ability to manage multiple priorities in a fast‑paced environment
• Construction, manufacturing, or project‑based industry experience preferred
• Experience with AIA billing, contract administration, or project accounting strongly preferred

Jobot is an Equal Opportunity Employer. We provide an inclusive work environment that celebrates diversity and all qualified candidates receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, age (40 and over), disability, military status, genetic information or any other basis protected by applicable federal, state, or local laws. Jobot also prohibits harassment of applicants or employees based on any of these protected categories.

It is Jobot’s policy to comply with all applicable federal, state and local laws respecting consideration of unemployment status in making hiring decisions.