Finance & Administration Manager; Part-time

This part-time role owns the accuracy, reliability, and day-to-day management of Matato’s core financial and administrative functions. The Finance and Administration Manager oversees accounts payable and receivable, invoicing, payroll, benefits, light HR administration, and office administration; maintains effective internal controls; and serves as the primary liaison with Matato’s outside accounting, payroll, and benefits partners. Success in this role means anticipating needs, identifying discrepancies, and resolving issues before they require leadership intervention.

Living the Culture and Exhibiting the Values

• Exhibits integrity, sound judgment, discretion, and high character
• Supports the Matato mission and serves others in pursuit of Matato’s core values
• Promotes a diverse and inclusive workplace
• Represents Matato professionally with employees, clients, vendors, and partners

Ownership and Accountability

• Takes responsibility for the accuracy and completion of financial and administrative work
• Builds and follows reliable processes, checklists, and controls
• Identifies discrepancies, investigates root causes, and prevents recurrence
• Protects confidential employee, financial, and company information
• Builds strong, responsive working relationships
• Communicates clearly with employees, leadership, vendors, and outside partners
• Supports Matato’s vision and business goals

Thinking and Decision Making

• Applies sound judgment and healthy skepticism to financial activity
• Proactively solves problems and escalates material risks promptly
• Understands how day-to-day decisions affect the broader business

Core Functions

Accounts Payable and Cash Administration

• Manage vendor invoices, contractor payments, employee reimbursements, company credit accounts, and other outgoing payments
• Verify payment details, approvals, coding, and supporting documentation before payment
• Maintain accurate expenditure records and resolve discrepancies or disputes
• Monitor due dates and ensure approved payments are made on time
• Review pending and completed transactions for accuracy, duplication, unusual activity, and fraud risk

Accounts Receivable and Invoicing

• Prepare and route client invoices using Matato’s project management and accounting systems
• Reconcile invoice amounts to approved estimates, billing schedules, prior invoices, and project records before leadership approval
• Post and reconcile customer payments, deposits, and cash receipts
• Monitor aging and lead timely, professional collection follow-up on delinquent accounts
• Maintain accurate invoicing and payment records and report relevant issues or trends

Payroll and Benefits Administration

• Process payroll and manage the relationship with Matato’s third-party payroll provider
• Reconcile each payroll before approval, including employee status, hours, compensation changes, deductions, reimbursements, and variances from prior periods
• Administer employee benefits, including health, dental, vision, retirement, and related enrollments or changes
• Maintain accurate payroll and benefits records and coordinate required filings and notices with outside providers

Accounting Coordination and Financial Reporting

• Serve as the primary day-to-day liaison with Matato’s third-party accounting and tax partners
• Provide timely, complete, and accurate financial information and supporting documentation
• Support reconciliations, month-end and year-end close, tax preparation, budgeting, cash-flow visibility, and financial reporting
• Run periodic reports, review results for reasonableness, and provide useful observations to leadership

Human Resources and Business Administration

• Coordinate onboarding, offboarding, employee records, PTO administration, and routine employment documentation
• Support light HR administration and coordinate…