Accounting Analyst

About Ellis Porter

At Ellis Porter, our goal is to improve the immigration experience for employers and individuals so they can thrive in a smaller world. We are a team of dedicated immigration professionals (we call ourselves Porters) who believe passionately in the economic, cultural, and human value of immigration. We help clients navigate complex, high-stakes decisions with refreshingly clear guidance, creative strategies, responsive service, and genuine empathy.

We are immensely proud of our culture at Ellis Porter. Its grounded in the belief that people do their best work when they feel trusted, supported, and encouraged to bring their whole selves to work. We take our work seriously, but not ourselves. We do not tolerate drama, and jerks are not allowed. Its not what you would expect from a typical law firm, because we are not a typical law firm.

As an Accounting Analyst, you will serve as a key partner in managing the firm’s billing, accounts receivable, and collection activities. You will partner with attorneys, legal teams, and clients to help ensure invoices are accurate and timely, payments are collected efficiently, and client financial matters are resolved with professionalism and sound judgment. In this role, you will independently manage more complex billing and collection issues, identify trends affecting invoice quality or payment timing, and help strengthen processes that support a positive client experience and Ellis Porter’s financial performance.

You will develop an understanding of industry-specific terminology and processes unique to Immigration Legal Services, with opportunities to expand your knowledge of accounting operations and financial analysis.

• Prepare, review, edit, finalize, and distribute client invoices, including electronic billing through client portals and LEDES formats
• Develop and maintain client relationships to ensure compliance with client-specific billing guidelines, submission requirements, and invoicing processes
• Ensure timely and accurate invoice submission in accordance with client deadlines and billing requirements
• Review billing information for accuracy and compliance
• Research and resolve billing discrepancies, invoice rejections, and client billing inquiries
• Partner with attorneys, legal assistants, and other stakeholders to facilitate accurate and timely billing

• Manage collections activities for assigned clients and proactively follow up on outstanding balances, payment commitments, and past-due invoices
• Communicate directly with clients regarding invoice status, payment inquiries, billing disputes, and collection matters
• Identify and resolve issues contributing to delayed payments, escalating high-risk or non-responsive accounts as appropriate
• Conduct regular accounts receivable review meetings with attorneys to discuss aging balances, collection strategies, and action items
• Maintain detailed records of collection activity, client communications, payment commitments, and account status
• Build and maintain professional client relationships while navigating occasional sensitive conversations related to outstanding balances and payment terms
• Assist with other projects as assigned by management

• 5+ years of billing, AR/collections experience, preferably in a law firm or other professional services environment
• Strong analytical and problem-solving skills
• Excellent written and verbal communication skills with the ability to engage professionally with attorneys, clients, and firm leadership
• Highly organized with strong attention to detail and the ability to manage multiple priorities and deadlines.
• Ability to…