Administrative Assistant II

Please see Special Instructions for more details.

• External applicants should use the WMU – Application.
• Internal applicants should use the WMU – Internal Application.

• College
  :
  College
• Executive Area
  :
  Executive Area
• Executive Area Provost & VP Academic Affairs
• Department
  :
  Department
• Posting Number
  : S1498P
• Job Type
  :
  Full Time, Regular
• Pay Type
  :
  Nonexempt/Hourly
• Pay Grade
  : D
• Campus Location
  : WMU-Kalamazoo - Main Campus
• Salary Range
  :
  Pay is commensurate with qualifications and experience, combined with an excellent benefits package.
• Number of Vacancies
  : 1

Provides administrative and budgetary support for the supervisor and the department in a lead capacity.

• Uses word-processing and spreadsheet software to produce and edit complex letters, memos, reports, statistical tables and other documents. Completes assignments that are broad in nature.
• Responds independently to complex questions regarding the department. Develops and explains departmental policies and procedures.
• Provides lead budgetary support, including monitoring, tracking, reconciliation, forecasting and recommending budget allocations. Prepares and analyzes budget reports.
• Has responsibility for office management. Coordinates office functions and oversees supplies.
• Develops and oversees a department process or program in coordination with the supervisor.
• Schedules appointments and coordinates meetings; makes travel arrangements.
• May update the content of the department’s website.

• Post high school training or education.
• Three years’ relevant experience.
• Proficiency with word-processing and spreadsheet software.
• Experience with using and querying databases and entering and tracking budget data.

• Demonstrated success in communicating effectively with a diverse range of constituencies including staff, faculty, K-12 administrators, community members, and youth.
• Experience working with first generation and low-income families.
• Experience with GEAR UP Partnership Grants or similar Pre-College Preparation and Readiness Projects
• Experience with Federal grants.
• Experience processing grant paperwork such as time and effort reports, cost share agreements, etc.

• External applicants should use the WMU – Application.
• Internal applicants should use the WMU – Internal Application.

• Position is terminal with possibility of renewal.
• Western Michigan University offers generous benefits to its employees including health, dental, vision, life and disability insurance, retirement, and tuition discount for the employee and tuition remission for eligible dependents. To access information about the specific benefits available for this position, go to:
  https://(Use the "Apply for this Job" box below).-staff

• Office or other indoor work with minimal physical demands such as occasionally lifting or moving materials less than 25 pounds.
• Work is generally performed in a well-lit, temperature-controlled indoor environment with occasional exposure to the outdoors or any number of elements.

Required fields are indicated with an asterisk (*).

• * Do you have post high school training or education?
  • Yes
  • No
• * Do you have three years of relevant experience?
  • Yes
  • No
• * Do you have proficiency with word-processing and spreadsheet software?
  • Yes
  • No
• * Do you have experience with using and querying databases and entering and tracking budget data?
  • Yes
  • No
• * Have you demonstrated success in communicating effectively with a diverse range of constituencies including staff, faculty, K-12 administrators, community members, and youth?
  • Yes
  • No
• * Do you have experience working with first generation and low-income families?
  • Yes
  • No
• * Do you have experience with GEAR UP Partnership Grants or similar Pre-College Preparation and Readiness Projects?
  • Yes
  • No
• * Do you have experience with Federal grants?
  • Yes
  • No
• * Do you have experience processing grant paperwork such as time and effort reports and cost share agreements?
  • Yes
  • No

Required Documents

• Resume
• Cover Letter
• List of References

Optional Documents

• Other

WMU is an Equal Opportunity/Affirmative Action Employer. Minorities, women, veterans, individuals with disabilities and all other qualified individuals are encouraged to apply.