Administrative Coordinator

Description

We are looking for a dedicated Administrative Coordinator to join our team in Kalamazoo, Michigan. This contract position requires a detail-oriented individual to provide essential administrative support in an educational university environment. The role involves managing office operations, overseeing event coordination, and ensuring smooth communication across various departments.

Shifts:

Monda-Friday 9-4pm, with 30 min for unpaid lunch

Dates:
March 4 through to about April 17

Top experience preferred:

+ Strong customer skills with people from various backgrounds, including students, professors, and visitors

+ Excellent organizational skills

+ Basic office skills

Responsibilities:

- Oversee daily office operations, including ordering supplies, supervising student workers, and providing technical and media support to faculty.

- Manage room reservations, coordinate media services, and liaise with help desk and facilities teams.

- Collect and organize syllabi and other departmental documents.

- Confirm and support pre-planned events, ensuring all logistical details are in place.

- Coordinate small-scale events or meetings as needed.

- Track project progress and maintain accurate documentation.

- Manage calendars and schedules to ensure efficiency and organization.

- Handle expense reimbursements and maintain records for financial tracking.

Requirements - Proven experience in administrative support within an academic or detail-oriented setting.

- Strong organizational and time management skills.

- Ability to coordinate events and manage logistics effectively.

- Proficiency in calendar management and scheduling tools.

- Skilled in supervising and supporting student workers or team members.

- Familiarity with managing office supplies and handling expense reimbursements.

- Adept at using technology and media services to assist faculty.

- Excellent communication skills for interacting across departments. Talent Match®

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

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All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit  for more information.

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