Administrative Assistant

Administrative Assistant

Join our dynamic team as an Administrative Support Specialist, where you will play a crucial role in ensuring the smooth operation of our department. Located in a fast-paced environment, this full-time position offers the opportunity to utilize your organizational and communication skills while providing essential administrative support. If you thrive in a collaborative atmosphere and are eager to contribute to exciting projects, we want to hear from you!

Job Specifications:

- Job Type: Full-time

- Location:

Portage, MI
- Pay Rate: $22.00 per hour
- Shift: 8:00 AM to 5:00 PM

Roles and Responsibilities:

– Provide comprehensive administrative support to the department or individual. – Manage word processing, filing, faxing, and answering phones. – Receive and direct visitors, ensuring a welcoming environment. – Schedule meetings and conferences, coordinating all necessary logistics. – Maintain financial records and assist in the procurement of supplies. – Sort and distribute mail efficiently. – Work on special projects as assigned.

– Maintain accurate case documentation in a service center environment. – Monitor, update, and manage shared email boxes daily. – Generate, route, and file required documents according to established schedules. – Respond to routine departmental inquiries and general customer requests. – Upload documentation into various systems, including record retention systems.

Qualifications & Skills:

– 1+ year of experience in an administrative role; experience in worker's compensation or leaves of absence administration is a plus. – Proficiency in Microsoft Office Suite, including Word, Excel, and PowerPoint. – Familiarity with case management systems or complex data management programs preferred. – Exceptional attention to detail and strong organizational skills. – Ability to take initiative, learn new processes, and improve existing workflows.

– Proven ability to handle confidential information with discretion. – Excellent interpersonal, oral, and written communication skills. – Strong customer service orientation and dedication to supporting team goals.