Administrative Assistant
Listed on 2026-07-01
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Administrative/Clerical
Data Entry, Office Administrator/ Coordinator, Clerical, Business Administration
Administrative Assistant
We are looking for an Administrative Assistant to provide organized, detail-focused support for compliance-related activities in Kalamazoo, Michigan. This long-term contract position will work closely with Compliance Analysts to help manage documentation, timelines, and coordination for government attestation efforts. The ideal candidate is comfortable handling administrative tasks, maintaining accurate records, and communicating effectively with cross-functional teams in a healthcare environment. This role is 100% onsite, M-F, 7 or 8am to 4 or 5pm EST.
Responsibilities:• Provide day-to-day administrative coordination for government attestation activities by monitoring deadlines, organizing records, and helping keep submission schedules on track.
• Maintain accurate logs, tracking tools, and department inventories for sites undergoing new attestations, renewals, or review updates.
• Gather and organize required supporting materials such as licenses, organizational documents, lease information, floor plans, cost-related records, HR documentation, signage images, and workflow details.
• Examine submitted documentation for completeness and flag missing, outdated, or inconsistent items to Compliance leadership for follow-up.
• Arrange meetings, interviews, and site visit logistics with internal stakeholders across operations, finance, legal, revenue cycle, provider enrollment, and related teams.
• Assemble attestation packets, checklists, reports, and supporting files for leadership review, approval, and external submission readiness.
• Manage a centralized electronic filing structure to ensure records are secure, orderly, and easy to retrieve when needed for audits or reviews.
• Enter and maintain data in spreadsheets, databases, and compliance tracking tools while preparing status summaries, deadline updates, and leadership reports.
• Support audit preparation and regulatory requests by compiling records, routing documents for signatures, and retaining finalized copies in the appropriate files.
• Communicate with internal departments to request materials, clarify documentation needs, and reinforce required due dates while protecting confidential information.
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