Part Time Administrative Assistant

JOB SUMMARY

As an Administrative Assistant II, you will provide essential administrative support to facilitate the smooth operation of the organization. You will perform a variety of tasks, including managing correspondence, scheduling appointments, organizing meetings, and handling administrative requests. Your strong organizational skills, attention to detail, and ability to multitask will contribute to the efficiency and effectiveness of the team and the overall success of the organization.

• Manage and prioritize incoming communications, including emails, phone calls, and mail
• Draft and edit correspondence, memos, reports, and other documents
• Maintain accurate records and databases, ensuring data integrity and confidentiality

• Maintain and update calendars, scheduling and coordinating appointments, meetings, and conferences

• Serve as a point of contact for internal staff and external stakeholders, providing exceptional customer service
• Coordinate office supplies and equipment, ensuring availability and functionality
• Support special projects and initiatives as assigned

• Assembling and processing tax returns, payroll returns, and tax notices
• Creating work streams
• Adding documents to online document retention system
• Scanning and checking other admin works to ensure accuracy among all programs
• Formatting financial statements and proposals

• None

• Work is conducted in a professional office environment with minimal distractions

• Prolonged periods of sitting at a desk and performing work in front of a computer screen for long periods of time
• Must be able to lift up to 25 pounds at a time

• No

• High School Diploma (or GED or High School Equivalence Certificate)
• 1 – 2 years of relevant experience
• Proficient in using office software and tools, including MS Office Suite (Word, Excel, Outlook, PowerPoint)

• Software:
  Engagement, CCH Prosystem FH, Axcess Tax, Axcess Document, Axcess Workstream, Maconomy, Safesend

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the colleague for this job. Duties, responsibilities and activities may change at any time with or without notice.

• POSITIVE WORK ENVIRONMENT
  Enjoy a collaborative and supportive work environment where teamwork is valued.
• ATTRACTIVE COMPENSATION PACKAGES Our compensation is competitive and tailored to reflect the role, qualifications, and expertise of each individual.
• COMPREHENSIVE BENEFIT PACKAGE Access comprehensive benefits including group health insurance, dental and vision coverage, 401(k) retirement plans, and generous paid time off (PTO) allowances.