Staff Assistant -PT

Position Summary

Staff Assistant - PT (part‑time)

Location:

BMH Bronson Methodist Hospital.

• Provide secretarial and clerical services to staff and managers of the assigned unit/department.
• Prepare correspondence, type office records, provide information/customer service to patients and visitors, maintain and update departmental records, gather data, and prepare reports.
• Handle staffing/scheduling/payroll responsibilities and provide meeting support by scheduling meetings, creating agendas, taking minutes, and distributing information to attendees.
• Complete a variety of secretarial tasks, including transcription of written or dictated materials, processing invoices, making travel arrangements, and typing correspondence, memos, minutes, forms, tables, charts, schedules, patient reports, and records.
• Maintain and update departmental records and files; compile and maintain financial and/or budget data when required.
• Maintain and update departmental schedules and payroll on a daily basis while adhering to staffing and scheduling policies.
• Communicate with each unit to determine staffing needs at the beginning of each shift and use critical thinking skills and data to determine placement of staff.
• Troubleshoot problem areas of need and contact extra staff on short notice as needed.
• Requisition regularly used office supplies and small equipment repair and maintenance services, ensuring adequate supplies for smooth office operation.
• Operate a variety of office equipment, including PC, calculators, fax machines, and photocopy machines.
• Develop and maintain spreadsheets and databases to input, maintain and retrieve data, track statistics, monitor activities, and provide regular and recurring reports such as monthly unit P.I. reports and supplemental staffing reports.
• Maintain departmental or management calendar, schedule and/or reschedule appointments, and advise staff or manager of schedule changes or modifications.
• Receive and direct or escort patients and visitors, place, receive, and direct phone calls, take and transmit messages, and provide information to callers or refer them to others.
• Perform department‑specific functions such as processing patient charges, preparing and distributing worksheets, inputting production and other operational data, processing payroll transactions, transcribing patient test results, and coordinating educational functions.

• High school diploma or general education degree (GED) and 1–2 years of general office experience (preferably in healthcare) and/or training required.
• Associate’s degree preferred.
• BLS certification required upon hire or within the first 90 days of employment for the Cardiac Rehab department.
• Proficiency with multiple standard business software applications (Microsoft Office, staffing, payroll, and supply applications).
• Keyboarding speed of 45–65 words per minute (skills tested through Human Resources).
• Dependable and reliable, with the ability to maintain staff and patient confidentiality.
• Effective communication skills by phone, face‑to‑face, and in writing.
• Excellent customer service and interpersonal skills: polite, considerate, positive, and courteous to fellow employees, patients, and visitors.
• Additional knowledge of general or specific medical/technical terminology may be required for certain departments.
• Additional training provided on the job.

First Shift – Part time; scheduled weekly hours: 32.