Kalamazoo Area Eastside City Life Administrative Assistant City Life City Life Center (Eastside

The purpose of this position is to further the City Life ministry of Kalamazoo Youth for Christ specific to Eastside City Life Center. The Eastside City Life Admin Assistant will have annual goals in accordance with the mission, vision and purpose of YFC. They will have the expectation of achieving those goals and will be given the supervisory support needed towards that end.

The Eastside City Life Admin Assistant is not a student-facing role, but an important behind the scenes role to cover details that will serve the overall ministry of the Eastside City Life Center as it pursues the Youth for Christ Mission Statement and functions according to YFC’s Five Essentials of ministry. The Admin Assistant will do the following tasks:

• Organize and maintain digital and physical filing systems
• Maintain accurate, up-to-date student and Ministry Leader records while protecting strict confidentiality of all information
• Ensure compliance with Youth For Christ policies and annual requirements
• Assist with onboarding logistics and documentation for new leaders
• Maintain training materials and track completion of requirements
• Track and follow up on expiring or missing documents
• Manage student profiles, forms, photos, and materials
• Track attendance across all programs
• Enter data and assist with reporting in a timely manner
• Communicate updates, deadlines, and administrative needs
• Respond to calls and messages in a timely, professional manner
• Contact parents and support student communication as directed
• Assist with scheduling, event coordination and logistics
• Help with preparation for HS summer camp, summer events, fall kickoff, discipleship retreat, and MS winter camp
• Assist lead kitchen volunteer with tracking and reporting for the kitchen
• Pray for the ministry site, leaders and students.

YFC Team Member Responsibilities

The Eastside City Life Admin Assistant , like all paid staff members, has various responsibilities to the overall work of Kalamazoo Youth for Christ.

This is including, but not limited to:

• Assist with project assignments as determined by their supervisor.
• Meet regularly with supervisor for planning, evaluation and encouragement.

Spiritual Responsibilities

Because the overriding religious purpose and mission of Youth for Christ USA is to communicate and introduce the Gospel of Jesus Christ to young people and their families, and in that regard to make, educate and encourage life-long disciples of the Lord Jesus Christ, it is very important that you as an employee in the movement of Youth for Christ be recognized as an associate minister of the Gospel.

As an employee of Youth for Christ and an associate minister of the Gospel, YFC expects all employees to:

• Seek God’s guidance and wisdom, through prayer and meditation, for the organization as a whole as well as for specific ministry initiatives.
• Participate in (and if the opportunity arises, be ready to lead) regular times of prayer, devotion and worship as a regular aspect of your role within YFC.
• If the opportunity arises, be willing to teach and preach from the Holy Bible at YFC staff meetings, conferences, camps and events.
• Model empathy, humility and care for all people. This includes promoting equity and inclusion in word and in the practice of faith expression.

Personal Growth

Personal growth & spiritual health are paramount to effective long-term ministry, therefore:

• It is highly encouraged that they are in a spiritual accountability relationship with at least one person of their choice.
• It is expected that they make personal prayer time and time in God’s Word a priority on a regular basis.
• It is expected that they are committed to a local church or are purposefully pursuing that end.

Skills and Competencies

• Strong organization skills and attention to detail.
• Clear communicator with professional email and phone etiquette.
• Work with confidential and sensitive information in a professional manner.
• Must keep detailed records at all times and develop a highly efficient electronic and paper filing system.
• Must be comfortable learning and utilizing YFC's online database on a daily basis.
• Work on any special projects as requested with the ability to prioritize…