Office Manager Job in Kalamazoo, MI

Office Manager

We are looking for an organized Office Manager to support daily business operations in Michigan. This role combines front-office coordination with accounting and administrative support in a construction-focused environment. The ideal candidate will keep office processes running efficiently, manage financial records with accuracy, and provide dependable support to staff, vendors, and clients.

Responsibilities:

• Coordinate day-to-day office operations, ensuring administrative activities are completed accurately and on schedule.
• Manage purchasing for office materials and track inventory levels to keep essential supplies available at all times.
• Support accounts payable and accounts receivable activities, including processing invoices, monitoring payments, and maintaining complete records.
• Handle payroll-related tasks and assist with routine bookkeeping to support accurate financial reporting.
• Welcome visitors, answer incoming calls, and provide attentive front-desk support for internal teams and external contacts.
• Maintain organized documentation and office files, including records related to construction projects and general business operations.
• Assist with work-in-progress tracking and help keep project-related financial information current and accessible.
• Use Computer Ease and other office systems to enter data, update records, and support administrative and accounting workflows.