Events Coordinator

Please see Special Instructions for more details.

Posting Number: P

Job Title:

Events Coordinator

Location:

Unassigned or Multiple Locations

Full-Time/Part-Time:
Full Time

Pay Rate:
Minimum $21.87 per hour. Placement is determined by education and years of relevant experience beyond minimum requirements.

Position Type:
Staff

Department:
Campus Planning & Operations

Are you an enthusiastic, upbeat individual who creates positive energy in your environment? Do you approach each new situation with a positive outlook, always seeking new and creative solutions to problems or daily tasks? Then Kalamazoo Valley Community College may have the perfect full-time position for you.

About Us
Kalamazoo Valley Community College is a comprehensive, fully accredited, public, two-year college in Kalamazoo, Michigan. We offer associate degrees in more than 60 areas of study and 50 certificate programs. Kalamazoo Valley Community College creates innovative and equitable opportunities that empower all to learn, grow, and thrive.

About the Opportunity Kalamazoo Valley is seeking an Events Coordinator
. This position coordinates all aspects of facility rentals and internal reservations for Arcadia Commons Campus, Bronson Healthy Living Campus, Groves Campus and Texas Township Campus.

• Serves as a primary point of contact, coordinates facility rentals and reservations for all internal and external requests at the Arcadia Commons Campus, the Bronson Healthy Living Campus, Groves Campus and the Texas Township Campus.
• Responds to inquiries and reservations from the community including facilitating walk-throughs.
• Processes facility use agreements and contracts, summarizes charges and prepares requests for invoice and conducts necessary post event follow-up.
• Coordinates facility use logistics, including but not limited to room scheduling, coordination of setups and teardowns, parking, staffing, audio/visual equipment and other resource requests from multiple departments.
• Serves as the primary lead for assigned projects and partners with campus departments and external stakeholders to ensure the successful planning and execution of shared events and programs.
• Provides on-site support for featured college events and external rentals from load-in to loadout, manages access to site, assists with and troubleshooting usage of resources, resolves conflicts and reviews event timeline.
• Utilizes the college-wide scheduling software and room inventory for reservations and event resource requests in collaboration with academic scheduling, including training new users and troubleshooting problems.
• Supports operational projects such as market analysis, process improvement initiatives, data collection and space resource and capacity management utilizing applicable scheduling systems.
• Performs other related duties as assigned.

• Knowledge of acceptable facility use practices.
• Skill in the use of computers and software applications related to the essential functions of the job.
• Skill in effective verbal and written communication.
• Skill in coordinating multiple projects.
• Ability to identify and resolve problems in a timely manner.
• Ability to work independently with minimal supervision.
• Ability to establish and maintain effective working relationships with other personnel and the public.

Work is performed in a relatively safe, and secure work environment.

Appropriate education, training, experience and talents are required for this position. An example of this would be a high school diploma or equivalent and three (3) years of related experience, or equivalent combination of training, education and experience.

Preferred Qualifications and

Experience:

The work is sedentary work which requires exerting up to 10 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pull, or otherwise move objects, including the human body. Requires mental acuity including the ability to make rational decisions through sound logic and deductive processes, the ability to express ideas by means of…