Office Manager

Office Manager

We are looking for an Office Manager to support daily business operations and create an organized, welcoming workplace in Kalamazoo, Michigan. This position blends administrative coordination, front-desk support, and office resource management to keep the office running efficiently. The ideal candidate is detail-oriented, dependable, and comfortable handling both vendor-related tasks and routine financial administration.

Responsibilities:

• Oversee day-to-day office activities to ensure workflows remain organized, efficient, and responsive to business needs.
• Manage front desk interactions by greeting visitors, answering incoming calls, and directing inquiries to the appropriate team members.
• Coordinate the purchasing of office materials and work with vendors to keep essential supplies available at all times.
• Track inventory levels for administrative resources and restock items proactively to avoid operational disruptions.
• Process accounts payable tasks, including reviewing invoices, organizing payment documentation, and supporting timely disbursements.
• Maintain office records, files, and general administrative documentation in a clear and accessible manner.
• Support internal staff with routine administrative needs and help resolve office-related issues as they arise.