Program Coordinator, Medicine-Pediatrics

Western Michigan University Homer Stryker M.D. School of Medicine is searching for a Program Coordinator in the Medicine-Pediatrics department. The program coordinator is an integral member of the program leadership team. The program coordinator provides administrative support to the Residency Program Director and assists the Director, Graduate Medical Education in the development, implementation and management of residency/fellowship program operations. Program Coordinator career path - level and compensation to commiserate with education and experience.

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• Wellness reimbursement.
• Continuing education and tuition reimbursement.
• Employer-funded retirement plan.
• Two medical plan options: PPO and High Deductible Health Plan (HDHP) with employer HSA contribution.
• Flexible work solutions based on position and department.
• Up to four weeks of PTO accrual beginning in year one.
• Paid holidays.
• Paid volunteer time.
• Paid preferred holiday.
• No nights, no weekends.

• Recruiting and Marketing:
  In conjunction with the Program Director, designs and implements resident recruitment strategies and activities for the residency and/or fellowship programs.
• Assists in recruitment of faculty and staff
  
  Maintains departments residency website information, determines content, and tailors the website message to best inform users.
• Scheduling:
  Develops and/or manages faculty, resident, and medical student schedules including call, holiday coverage, rotation block schedules, vacations, inpatient coverage, clinic coverage, preceptor coverage, etc. Works with participating sites to secure rotations for residents and other learners. Coordinates medical student schedules with Curriculum Coordinator Approves/coordinates schedules for visiting students and residents
  
  Schedules program orientation/onboarding for faculty, residents and staff.
• Assists Clerkship Director with administration of clerkship duties/requirements
• Regulatory Compliance:
  Must develop specific knowledge of the ACGME program requirements, policies, and procedures as it pertains to the program being supported.
• Assists in residency ACGME/AOA accreditation processes, including compiling required statistics for submission to the RRCDevelops and maintains resident and faculty evaluation systems
• In consultation with Program Director, determines the format, compiles the documents, and helps conduct the annual program evaluation and the Clinical Competency Committee.
• Monitors the list of action items throughout the year for compliance.
• Record and Database Management:
  Coordinates information for the NRMP, FREIDA, ERAS, ADs and other relevant databases
  
  Tracks residents milestones and reports milestones to ACGME via the ADs system semi-annually Uses the residency software management system, New Innovations, to track and review relevant program related information such as duty hours, resident evaluations, schedules, procedure logging, and conferences.
  
  Maintains resident files in accordance with WMed policy.
• Program Management:
  Supervises and mentors program administrative assistant(s) Assists the Program Director in preparing and managing the annual department budget
  
  Assists the Director, Graduate Medical Education in creating and maintaining the calendar of WMed residency related due dates ensuring compliance of on-time completion
  
  Assists Program Director in writing and implementing department policies
  
  Serves as a resource to residents and faculty for WMed services and programs
  
  Serves on various departmental and/or liaison committees
  
  Assists the Director, Graduate Medical Education in creating and maintaining annual residency program coordinator/administrator work plan Attends monthly Program Coordinator/Administrator meeting
  
  Tracks/ensures completion of resident procedures and competencies required for graduation
  
  Ensures that unconfirmed procedures have been signed off Ensures that evaluations of residents are submitted by faculty
  
  Assists the Program Director with resident and staff conflict resolution
  
  Compiles and submits required departmental statistics and information to the Director, Graduate Medical Education.
• Availability to work occasional overtime on weekends or evenings to complete time sensitive projects.
• Acquires knowledge for new technology and policy/procedure revisions.
• All other duties as assigned.