Office Coordinator and Event Scheduler

Office of Student Engagement

Position Overview

Classification

Title:

Events/Promo Coord II

Working Title:

Office Coordinator and Event Scheduler

Position Number: 4N1810

Department:
Brick Breeden Fieldhouse

Division:
Auxiliary Services

Appointment Type:
Classified

FLSA:
Non-Exempt

Union Affiliation: FOCUS-MFPE

FTE: 1.0

Benefits:
Eligible

Salary: $24.00 per hour, commensurate with experience, education, and qualifications.

Contract Type:
Classified Hourly

• Office Coordinator
  • Promote a customer first agenda.
  • Assist hiring managers with processing paperwork for student and temporary employees.
  • Maintain files, answer phones, respond to inquiries in the centralized email account, prepare office supply orders, etc.
• Event Scheduling
  • Work with clients to schedule and coordinate meetings, conferences, and events across athletic areas and meeting space for sports and MSU facilities.
  • Manage and coordinate production from initial contact with clientele to execution of the conference or event.
  • Research and request available spaces across campus as needed.
  • Communicate MSU and building policies and ensure compliance with contract and insurance requirements.
  • Work within clients’ budget constraints.
  • Write contracts and estimate expenses for clientele.
  • Diagram room set‑ups.
  • Coordinate with other campus services as needed.
  • Provide onsite event management assistance as needed.
• Serve as administrative lead for the scheduling software and assist functional users with training, set‑ups, and reporting.
• Assist management with coordinating building hours based on tenants’ needs.
• Actively contribute to the success of the department by performing other duties as needed in support of the department’s mission.

• Progressively responsible administrative experience in a busy office setting or an equivalent combination of education and experience.
• Proficient with working in/managing a computer database and demonstrated skills using a variety of other software programs.
• Extensive customer service experience dealing effectively and diplomatically with a variety of people.

• Experience with reservation, scheduling and/or diagramming software.
• Experience with event management, athletic events or guest services.
• Leadership experience coordinating and directing the work of others.

• Exhibit knowledge of general office practices and procedures.
• Provide excellent customer service at every point of contact.
• Accurately perform duties in a high traffic office environment with frequent interruptions and changing priorities.
• Acquire new skills/knowledge on the job and be able to apply them rapidly.
• Work under the stress of various deadlines while completing multiple tasks in a timely manner.
• Be able to operate work related equipment and software.
• Demonstrate effective interpersonal skills in a team oriented environment.
• Accurately create business correspondence.
• Demonstrate effective communication skills and problem solving skills.
• Follow and explain policies, and procedures.
• Manage difficult situations appropriately and professionally and demonstrate excellent conflict resolution skills.
• Consistently exercise initiative and good judgment while maintaining excellent attention to detail, accuracy, and timelines.
• Efficiently prioritize and organize workload.
• Exhibit a strong sense of self‑motivation and self‑management.
• Maintain thorough records along with confidentiality of information.
• Conduct work in a pleasant, professional manner and represent the department to others in a professional and courteous manner.

• Normal office environment.
• Working at a computer and on the phone for extended periods of time.
• Occasional moving and setting of A/V equipment, easels, tables and chairs.

Number Of Vacancies: 1

Desired

Start Date:

Upon Completion Of a Successful Search

Position End Date (if Temporary):
Open Date Close Date

Screening of applications will begin on March 11, 2026; however, applications will continue to be accepted until an adequate applicant pool has been established.

This…