Office Manager

Position Title

Office Manager

Executive Director

Full-time, Permanent

Kalispell, Montana

The Office Manager at Nate Chute Foundation is a vital member of the organization responsible for the day‑to‑day management of its operations. The primary role is to ensure both individuals and the organization function efficiently, acting as a liaison among departments and interacting with external stakeholders for the benefit of the organization.

• Provide comprehensive administrative support to staff and leadership.
• Greet visitors and answer incoming calls, providing information and assistance as appropriate.
• Compassionately interact with individuals seeking information, resources, and support related to mental health and suicide prevention.
• Handle sensitive and confidential information with discretion.
• Ensure the office environment is safe, clean, organized, and well‑maintained.
• Coordinate with vendors and service providers for office maintenance and repairs.
• Oversee office organization, supply ordering, and maintenance of office equipment and furniture.
• Schedule meetings, appointments, and conference room reservations.

• Review staff time records and assist with processing biweekly payroll.
• Coordinate staff scheduling.
• Support the onboarding and orientation of new employees.

• Assist with scheduling and coordinating organizational trainings and educational events.
• Coordinate logistics for internal and external events, including venue reservations, catering, registration, and invitations.
• Manage the internal events calendar and maintain conference room and ballroom scheduling for in‑house workshops, meetings, and trainings.

• Manage communication, scheduling, and logistics for NCF‑led programs, including Bluebird Box for suicide loss survivors, The Nest peer support group, and the Annual Youth Summit.
• Maintain Bluebird Box inventory, prepare boxes for distribution, and track distribution to community members and program partners.

• Monitor office and program supply inventories and place orders as needed.
• Track expenses and maintain receipts for grant reporting and coding purposes.
• Manage the distribution and allocation of office and