Corporate Administrative Assistant

Summary

The Administrative Assistant will provide comprehensive personal and professional administrative support to the Executive Officers of Glacier Bancorp to ensure efficient office operations. This position will report directly to the Corporate Executive Assistant.

This is a Corporate position located inKalispell, MT.The mid-point for this position is $28.68 per hour. All compensation offers are analyzed independently and consider the following: location, years experience, educational background, and existing internal equity.

DUTIES AND RESPONSIBILITIES:

• Provide comprehensive administrative support to the Chief Financial Officer, Chief Administrative Officer and Chief Experience Officer:
  Schedule travel arrangements to include air, hotel and ground transportation. Assist with general correspondence to include incoming and outgoing emails, faxes, mail, drafting memos, reports and other documents.
• General department support:
  Answer incoming phone calls within three rings and redirect to appropriate area. Manage calendars as needed. Help facilitate and organize daily virtual meetings and conference calls. Set up and maintain files per instruction from the Executive Assistant. Distribute committee meeting packets monthly. Submit invoices for payment.
• Responsible for creating and managing intranet postings. Manage the Glacier Bancorp, Inc. investor website and assist with press releases.
• Provide customer service to GBCI shareholders.
• Special projects:
  Assist with quarterly and annual corporate event planning.
• Must comply with all company policies and procedures and all applicable laws and regulations, including but not limited to, the Bank Secrecy Act, the Patriot Act, and the Office of Foreign Assets Control.
• Must complete the assigned online training courses and achieve a passing score by due date.

QUALIFICATIONS:

Education

Required/Preferred

Education Level

Description

Required

A high school degree or equivalent is required.

Preferred

A two-year college degree or completion of a specialized course of study at a business or trade school equivalent to approximately 64 credit hours preferred.

Experience

Required/Preferred

Experience Level

Description

Required

A minimum of three years experience providing personal and administrative support.

Required

Advanced Experience

Technical proficiency with software including Outlook, Word, Excel, PowerPoint, and Virtual meeting platforms.

Preferred

Banking experience preferred.

Would an equivalent combination of relevant education and work experience be considered?: No

License/Certification

Required/Preferred

License/Certification

Description

Required Skills and Abilities

• A significant level of trust, credibility and diplomacy is required. In-depth dialogues, conversations and explanations can be of a sensitive and/or highly confidential nature.
• Capable of exercising the highest level of discretion on confidential matters.
• Exceptional customer service skills with the ability to interact in a professional, courteous, warm and gracious manner.
• Strong written and verbal communication skills.
• Ability to adapt to changing priorities.
• Effective time management skills are necessary to meet deadlines in a fast-paced and high pressure environment.
• Ability to prioritize while maintaining a high level of detail in a multi-tasking office.
• Employee must be capable of interacting calmly and professionally with a variety of people from diverse backgrounds at various levels within and outside of the organization.
• Employee must be capable of regular, reliable, and timely attendance. At times may need to work non-standard business hours to accommodate the Executives schedules and/or needs.

Additional Requirements

Travel

Occasional travel required: (less than 10 days per year) by automobile (as driver and passenger), commercial airlines, rental vehicles and public transportation and be able to lodge in public facilities.

Working Conditions

Environment: Indoors, a climate-controlled shared work area.

Noise Level: Moderate noise; not extreme or excessive; within reasonable limits.

Lifting: Sedentary work:
Exerting up to 10 pounds of force occasionally and/or negligible amount of force frequently or…