Executive Assistant - Secretary-Treasurer and Board of Education

THE ORGANIZATION KAMLOOPS-THOMPSON SCHOOL DISTRICT

School District No. 73 (Kamloops-Thompson) respectfully acknowledges that our schools reside on the traditional lands of the Secwépemc Nation, who have been stewards of this land since time immemorial.

Located in the stunning surroundings of BC’s interior, the Kamloops-Thompson School District serves approximately 16,000 students, including 2,700 students of Indigenous ancestry, in 49 schools. Our District is dedicated to creating a safe, caring, and healthy learning and working environment that is inclusive of the diversity of its entire learning community. With an annual budget of approximately $256 million and nearly 3,000 employees, our District offers a variety of enhancement programs, including:
French Immersion, International Baccalaureate, Montessori, sports academies, trades programs, a K-12 fine arts school, and an elementary science and technology school across thirty five elementary schools, ten secondary schools, one Kindergarten-to-Grade 12 school, one alternate education program, one continuing education program, and one Provincial Online Learning school.

School District No. 73 (Kamloops-Thompson) is located on the territory of the Secwépemc Nation and serves seven local bands and the Métis Nation in a large geographical area. The District extends to Pinantan Lake, Heffley Creek, Sun Peaks, Barriere, Clearwater, Vavenby, and Blue River to the north, Logan Lake to the south, Savona to the west and Chase and Westwold to the east.

For more information about our school district please visit

Your role is to support the Secretary-Treasurer by efficiently and effectively handling the administrative duties and responsibilities of the Office of the Secretary-Treasurer and the Board of Education in all matters pertaining to the Board’s corporate affairs, Board meeting agendas, and meeting minutes. The Executive Assistant demonstrates sound judgment and tact in dealing with district trustees, staff, partners, and the general public on a variety of matters.

Access to classified information in files, records, and through attendance at meetings, requires the Executive Assistant to maintain a high level of confidentiality.

Relying upon your background in supporting senior executives and boards of education and/or boards in other sectors, you are excited to offer your skills to be highly organized, attentive to detail, accurate, timely, and professional in all that you do. You look forward to planning, preparing, and communicating with senior administrative staff and board members to prepare for and engage in board meetings, board committee meetings, and board events.

You will collaborate with District senior leadership, the Board of Education, school leaders, employee groups, local, provincial, and federal politicians, elders, First Nations Chiefs and Councils, Indigenous Education Council, dignitaries, District Parent Advisory Council executive, Parents’ Advisory Council executives, community partners, and outside agencies to meet the Board’s needs and to satisfy Board policy requirements.

You recognize the importance of upholding the highest standards of confidentiality, privacy, and upholding the positive reputation of the District to serve the Board of Education with integrity.

• Provide secretarial and administrative support services to the Secretary-Treasurer and the Board of Education in matters pertaining to the Board’s corporate affairs.
• Maintain a filing system of projects, reports and correspondence concerning the work and interest of the District; maintain a variety of reference material; control files containing confidential and/or sensitive material such as legal, personnel, salary negotiation, and security matters.
• Collect tenders and attend tender openings as representative for the Secretary-Treasurer.
• Maintain and process all contracts requiring signature by the Secretary-Treasurer.
• Maintain the District Policy Manual and assist with the Administrative Procedures; prepare updates for distribution and…